Overview

We are seeking a proactive and highly organized Personal Assistant to support our executive team with a variety of administrative and clerical tasks. This energetic role requires a detail-oriented individual who thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional communication skills. As a key member of our team, you will help streamline daily operations, manage schedules, and ensure smooth office functioning, all while maintaining a positive and professional demeanor.

Duties

- Manage and coordinate complex calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and events efficiently.
- Handle incoming calls with excellent phone etiquette, directing inquiries and taking detailed messages as needed.
- Prepare, proofread, and edit correspondence, reports, and documents to ensure accuracy and professionalism.
- Perform data entry and bookkeeping tasks using QuickBooks and other Office tools to maintain accurate financial records.
- Organize files, maintain filing systems (both digital via Google Workspace and physical), and ensure easy retrieval of documents.
- Assist with front desk responsibilities such as greeting visitors, managing multi-line phone systems, and overseeing office supplies inventory.




- Support administrative projects including document signing via DocuSign, scheduling follow-ups, and coordinating logistics for meetings or events.

Skills

- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with QuickBooks for bookkeeping and financial record management.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Demonstrated clerical experience including filing, data entry, proofreading, and document management.
- Exceptional customer service skills with professional phone etiquette across multi-line phone systems.
- Proven office experience supporting executive or administrative functions in a professional setting.
- Familiarity with office equipment such as fax machines, scanners, photocopiers, and front desk operations.

Join us to be part of a energetic team where your organizational talents will make a real impact! We value energetic professionals who are eager to contribute their skills in a supportive environment that encourages growth and excellence.

Pay: $20.00-$22.00 per hour

Work Location: In person

📌 Personal Assistant (Brampton)
🏢 VISION CONSULTANCY
📍 Brampton