- Job Location

Toronto

Entro is advancing our legacy of leadership in branding, wayfinding, and experiential design. The Proposal Writer supports Entro’s business development efforts by coordinating and developing compelling, accurate, and well-organized proposals and pursuit materials. Working closely with the Proposal Manager, Business Development team, Subject Matter Experts, and external partners, this role helps manage the proposal process from chance through submission.

The Proposal Writer is responsible for reviewing RFP/RFPQ requirements, coordinating pursuit teams and deadlines, writing and editing proposal content, developing presentations and sales materials, and ensuring submissions are complete, accurate, and aligned with Entro’s brand.

Key Responsibilities

- Coordinate proposal preparation and submission
- Read, summarize, and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team.
- Organize kick off meetings, review sessions, and final document distribution prior to submission;
- Write, review and edit unique proposal material.
- Set content deadlines with Subject Matter Experts (SMEs).
- Work with the Proposal Manager to strategize on proposal win themes and proposal content.
- Coordinate and lead weekly proposal team meetings.
- Work with external partners to obtain input and relevant information for proposal development.
- Record and share lessons learned and best practices.
- Communicate with clients and partners to coordinate proposal interviews.
- Develop custom presentations and coordinate internal meetings for proposal interviews.




- Act as the single point of contact for all RFP, RFPQ, Expressions of Interest (EOI), and other such communications.
- Work with the Business Development Team to develop custom sales materials.

Key Performance Indicators: This role carries clearly defined annual sales and business development targets. Performance is measured against:

1. Proposal delivery – Proposals and submissions are completed accurately and on time, in accordance with RFP/RFPQ requirements.
2. Content quality – Proposal content is clear, compelling, accurate, and tailored to each opportunity.
3. Proposal coordination – Pursuit timelines, meetings, reviews, SME contributions, and external partner inputs are effectively coordinated.
4. Quality and accuracy – Submissions demonstrate a high level of attention to detail and completeness.
5. Team collaboration – Strong coordination and communication with the Proposal Manager, Business Development team, SMEs, and external partners.
6. Continuous improvement – Lessons learned and best practices are captured and applied to future pursuits.

What You’ll Bring

- Minimum three (3) years experience in a sales, business development or marketing environment with proposal creation responsibility.




- Superior written and verbal communication skills.
- Ability to communicate with team members at all levels of the organization.
- Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop), Microsoft Office (Outlook, Word, Excel, PowerPoint), and Keynote.
- Excellent project coordination skills and understanding of key business processes.
- Ability to forge, grow and maintain positive relationships both internally and externally.
- Ability to manage multiple priorities simultaneously, manage changing needs and priorities, and meet the time demands of unpredictable activities.
- Ability to work within tight deadlines and prioritize work to achieve goals.
- Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail.
- Highly developed interpersonal, communication, and organizational skills.
- Ability to work collaboratively in a very fast-paced environment.
- Previous experience working within the AEC industry is considered an asset.

Core Values The individual in this role won’t just hit targets they’ll embody how we work:

- Prioritize Human Experience: Lead with intention. Elevate people.
- Design with Intelligence: Leverage insights. Shape creative.
- Make Bold Moves: Push boundaries. Be courageous.
- Work as a Team: Share knowledge. Build trust.
- Own the Outcome: Be accountable. Think about impact.

Salary Range $65,000 – $75,000 CAD Please send applications by email to [email protected]

Please include your resume and cover letter when applying.

📌 Proposal Coordinator (Toronto)
🏢 Entro Communications
📍 Toronto