Real Estate Office Coordinator & Receptionist

Full time | 10:00 AM – 3:00 PM | Monday–Friday

We are looking for a friendly, organized, outgoing and dependable Real Estate Office Coordinator & Receptionist to become the welcoming face of busy real estate office.

This position is much more than answering the phone. We are looking for someone who will take ownership of the front reception area and the day-to-day administrative needs of the office, while also helping keep our agents organized, our office looking inviting, and our social media presence active and engaging.

The ideal candidate is personable, professional, comfortable working independently, and takes pride in creating a positive experience for clients, agents and visitors.

What You'll Be Doing

Front Reception & Client Experience

- Greet clients, agents, couriers and visitors in a warm and professional manner
- Answer and direct incoming phone calls and respond to general inquiries
- Monitor and respond to general office emails
- Maintain a welcoming, clean and organized reception area
- Ensure reception displays, signage, brochures and marketing materials are current and presentable
- Coordinate incoming and outgoing mail, deliveries and courier packages
- Help create a friendly and positive atmosphere throughout the office
- Assist agents and clients with general administrative requests

Real Estate Administration

- Assist agents with day-to-day administrative tasks and paperwork
- Prepare, organize and maintain real estate documents and files
- Write deals and assist with transaction paperwork — previous real estate office experience is a strong asset
- Process and record deposit cheques and maintain accurate deposit records
- Assist with transaction coordination and follow up on required documentation
- Maintain organized electronic and paper filing systems
- Prepare documents, letters, notices and other correspondence as required
- Assist with updating listings, agent information and office records




- Order and maintain office supplies
- Coordinate forms and paperwork between agents, clients and other parties when required

Social Media & Marketing

- Assist with managing the office's social media platforms
- Create and schedule engaging social media posts
- Create graphics, promotional materials and marketing content using platforms such as Canva
- Create and edit short-form videos, Reels and other social media content
- Assist agents with social media and marketing requests
- Help promote new listings, sold properties, office activities, events and agent achievements
- Keep the office's online presence fresh, professional and engaging

Office & Event Coordination

- Help organize office meetings, agent events, client events and staff activities
- Assist with planning office celebrations, client appreciation events and other real estate-related events
- Coordinate catering, decorations, invitations, supplies and other event details
- Help keep calendars, office schedules and important dates organized
- Assist with special projects and administrative tasks as they arise

We're Looking For Someone Who Is:

- Friendly, approachable and professional
- Highly organized with strong attention to detail
- Confident answering phones and interacting with clients
- Comfortable working independently and taking initiative
- A strong communicator who enjoys working with people
- Able to multitask and prioritize in a busy office environment
- Tech-savvy and comfortable learning new software and systems
- Creative and comfortable with social media, Canva, graphics and video/Reels
- Reliable, punctual and dependable




- Someone who naturally notices what needs to be done and takes ownership rather than waiting to be asked

Experience & Qualifications

- Previous reception, administrative or office experience required
- Previous experience in a real estate office is a strong asset
- Experience writing real estate deals and familiarity with real estate forms and transactions is a significant asset
- Strong computer skills and proficiency with Microsoft Office
- Experience with Canva and social media platforms such as Instagram and Facebook
- Comfortable creating graphics and short-form video/Reels
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Professional appearance and friendly, positive attitude
- Ability to handle confidential information with discretion

The Hours Monday – Friday, 10:00 AM – 3:00 PM

This is an excellent opportunity for someone looking for a consistent full-time position in a professional, and people-focused real estate environment.

The Right Fit

We are looking for someone who will truly make the front office their own — someone who notices when the reception area needs attention, sees a stack of paperwork that needs organizing, recognizes when a social media opportunity is there, and takes care of it.

If you're the type of person who likes to stay busy, enjoys helping people, has a creative side and takes pride in keeping an office running smoothly, we'd love to hear from you.

Please submit your resume and a brief introduction outlining your experience and why you feel you'd be a great fit for our office.

Pay: $19.00-$25.00 per hour

Expected hours: 25.0 per week

Application question(s)

- Do you have experience writing Agreement of Purchase and Sale contracts along with other real estate forms

Experience:
- Administrative Service in a Real Estate Office : 3 years (preferred)

Work Location: In person

📌 Real Estate Office Coordinator & Receptionist (Niagara-on-the-Lake)
🏢 REVEL Realty Inc., Brokerage
📍 Niagara-on-the-Lake