Job Responsibility:

JOB SUMMARY

The Lubricant Administrative Assistant is responsible for a wide variety of administrative duties, including typical secretarial and receptionist duties in addition to more complex functions and services, such as scheduling of couriers and processing of Oil / Lubricant invoices for our Customers. Other responsibilities will include assisting the management in handling of all warehousing and distribution functions at AFD Petroleum Ltd.'s warehouse facility.

ESSENTIAL FUNCTIONS

- Provide direct administrative and office management support to all members of the warehouse staff, as directed by the Warehouse Manager, either by verbal or written instruction
- Coordinate the logistical aspects of team programs, such as meetings, seminars and workshops
- All deliveries should be communicated to the Warehouse Lead for scheduling
- Complete all aspects of Inventory on a monthly basis excluding counts
- Develop and review documents such as work orders, reports, SDS, and product data sheets
- Take meeting minutes for lubricant division.
- Review and maintain all data stored in the “Z/Drive” pertaining to the lubricant division
- Receive and screen all inbound telephone calls, e-mails, and visitors to the office; refer and/or redirect calls, e-mails, or visitors as applicable




- Cover phone calls to head office when reception is unavailable
- Provide excellent Customer Service to all external and internal customers
- Receive incoming shipments; review, evaluate, and distribute correspondence requiring priority attention of staff
- Process payments for invoices, through cash, debit or credit only; provide AR with cash account reconciliation information as required
- Present a positive and skilled image of the office to all visitors, suppliers, inquiries, and other interactions
- Complete all paper processing in conjunction with lubricants through Business Central.
- Support all branches with Business Central procedures
- Performs other duties as directed

OTHER KEY SKILLS (or product knowledge)

- N/A

EXPEREINCE

- 2-3 years in an administrative capacity

EDUCATION

- High school diploma or equivalent.
- Proven experience in an administrative or support role, preferably within the lubricant or related industry.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with ERP systems.
- Ability to manage multiple tasks and prioritize effectively.
- Customer-focused with a proactive and problem-solving attitude.

📌 LUBRICANTS ADMINISTRATIVE ASSISTANT (Edmonton)
🏢 AFD Petroleum
📍 Edmonton