Job Responsibility: If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a excellent place to make a living, a great place to make a life. The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Intermediate Administrative Assistant, you will provide intermediate administrative support assigned to a vast array of leaders and teams within Water Services. A strong level of business knowledge is required to assist with the efficient and successful operational requirements. Well-developed interpersonal and organizational skills are necessary to liaise with divisional staff, other employees within the department, other business units within the Corporation and external clients. Primary duties include:

- Act as Accounts Payable Workflow support, create requisitions, purchase orders, and reconcile corporate credit card transactions.
- Provide visitor and contractor management support with Traction Guest software and the online safety orientation.
- Provide calendar, meeting and email management support to the leadership teams including prepare and circulate meeting agendas, take minutes,



and distribute as required.
- Act as general administrative support including onboarding of staff and space management, ordering of supplies, and daily monitoring of 311 Customer Service Requests.
- Support and maintain filing systems with electronic and physical records.
- Record data entry into asset management system including scanning of pertinent documentation.
- Assist with recruiting activities by printing resumes and interview guides, scheduling interviews, and maintaining records.

Qualifications

- A High School Diploma and at least 4 years of related experience; OR
- A completed 1 year certificate in Business Administration, and at least 2 years of related experience.
- Intermediate level of proficiency in Microsoft Office (Excel, Outlook, PowerPoint, and Word) is required.
- A valid class 5 driver's license and the use of a personal vehicle for business use is required.
- Previous experience with Finance & Supply Chain Management (FSCM), Physical Objects, Content Server, Oracle Work & Asset Management (OWAM), SharePoint and 311 Customer Service experience will be considered assets.
- Success in this position requires good customer service and teamwork skills, excellent communication skills, strong planning and organizing skills and the ability to multitask while maintaining accuracy.

Pre-employment Requirements

- Applicants will be tested for appropriate skills.
- Successful applicants must provide proof of qualifications.

Union: CUPE Local 38 Business Unit: Water Services Position Type: 1 Temporary (up to 5 months) Location: 1668 56 Avenue SW Compensation: Pay Grade 6 $31.30 - 41.86 per hour Days of Work: This position typically works a 5 day work week, with 1 day off in each 3 week cycle. Hours of work: Standard 35 hour work week Audience: Internal/External Apply By: July 15, 2024 Job ID #: 310206

📌 Intermediate Administrative Assistant (Calgary)
🏢 City of Calgary
📍 Calgary