New Homes & Condominium Administrator– Toronto Legal Support Services team. This role provides comprehensive administrative support across all new homes and condominium transactions, from file opening through to closing, and serves as a key point of coordination between legal professionals, clients, and internal departments.What You’ll DoManage the full closing lifecycle for condominium, freehold, and low‑rise projects, including following up with solicitors, tracking extensions, defaults, terminations, and revivalsPrepare and distribute closing packages and reports to clientsUpdate and circulate daily closing schedule to internal team members and external clientsMonitor, track, and maintain supporting documentation for incoming wire transfers, cheques, and purchaser deposits for freehold and condominium transactionsReview agreements of purchase and sale, deposits, and amendments, and input relevant data into Lawyer Done Deal; upload surveys, occupancy permits, and closing documents and update solicitor information as neededUpdate relevant spreadsheets and Document Management System in coordination with the accounting departmentProvide information on wires, deposit slips and details to the Trust Team for tracking and postingFile and deposit all cheques associated with new homes and condominium transactionsPrepare outgoing wires, allocate closing funds, track legal fees for month‑end billing, and prepare monthly reports and evidence of compliance forms for clientsManage monthly billing including acquiring invoices, reconciling charges, and allocating costs per projectIssue reports, including deposit, cheque count, and release schedulesComplete LSO levies for closed transactionsTrack and send physical copies of HST rebate applications to clients on a monthly basis,



and follow up with purchaser’s solicitors for outstanding rebatesPrepare couriers for terminations, HST rebate forms, and defaultsAssist with other administrative duties as required, including filing, docketing, expenses, cheque requisitions, and wire transfersWhat You BringA Legal Assistant, Office Administration, or Law Clerk diploma with 1–5 years of administrative experience within a legal or professional services environment supporting real estate, new homes, or condominium legal workStrong verbal and written communication skillsAbility to thrive in a quick‑paced, high‑volume environment while managing multiple priorities simultaneouslyHighly organized with exceptional interpersonal and client service skillsStrong attention to detail, particularly in financial tracking, reconciliation, and reportingAbility to work independently as well as collaboratively as part of a teamProactive nature and professional demeanorProficiency with Teraview, Conveyancer, Lawyer Done Deal, Firmex, and MS Office, with advanced Excel skills for tracking and reportingPrior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting softwareBenefitsGrowth and mentorship opportunitiesSupportive training regimen as software evolvesCommensurate compensation and benefits packageFun work environmentContinuous learning and development opportunitiesSalary range: $53,000 – $60,000McMillan is committed to providing accommodation for applicants with disabilities. If you require accommodation at any time during the recruitment process, please email us or contact us at 1‑888‑662‑4624 to submit your accommodation request.McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives, and experiences of individuals at all levels of the firm.#J-18808-Ljbffr

📌 New Homes And Condominium Administrator - 6 Month Contract - C$53,000 - C$60,000 A Year (Winnipeg)
🏢 McMillan
📍 Winnipeg