Job Title:Executive Assistant (House Manager)Location:Etobicoke, ON, M9C2K4Employment Type:Full TimeSchedule:This role follows a consistent Monday–Friday schedule from 8:00 a.M. to 5:00 p.M., with a 30-minute unpaid lunch break built into the day, totaling 42.5 working hours per week. From time to time, there may be opportunities for additional hours and overtime depending on business needs and mutual availability, which can provide additional earning potential.Compensation:$70,000 - $75,000 CAD annually, depending on experienceAvailability to grow in corporate/business functionsWellness stipend and 2 weeks of paid vacation per yearStart Date:ASAPRequirementsMaintain a smoke-free environmentReliable transportationGeneral vaccinations (Flu, Covid)CPR and First Aid Certified preferredFragrance-free preferredComfortable with occasional travel and overtime as neededStrong English language skills required; Ukrainian, Polish, or French a plusAbility to sign an NDAAbout Our Family:We are a dynamic, busy family of four, consisting of two parents and two sons, aged eight and one. Our lives are centered around our entrepreneurial spirit, as we own and operate multiple businesses. This keeps us on the move, often balancing time between work, family, and a full calendar of events, including business functions, corporate gatherings, and charity galas.At home, we maintain a warm and inviting space where we prioritize efficiency and family connection, even amidst our hectic schedules. While we both work from home and travel frequently, we recognize the importance of structure, organization, and a serene atmosphere to support our day-to-day lives. Our family values are deeply rooted in our culture, and we seek to infuse that into our home life, creating an environment of warmth, tradition, and respect.Our youngest son is cared for by a dedicated full-time nanny during the weekdays, and the Executive Assistant will not be responsible for primary childcare. However, light childcare assistance may occasionally be required for both children, particularly in the evenings or while the parents are occupied with work or business commitments. We value a candidate who is naturally warm and comfortable around children, as they will be an integral part of the family’s daily routine.We are looking for someone whose focus will be day-to-day management, organization, and family coordination. We are currently building a new home, and as we move into this new space,



the Executive Assistant will play a pivotal role in organizing, setting up, and ensuring everything is in place to make the transition as smooth and seamless as possible.The ideal candidate will possess an eye for detail and personal style and have experience managing a large household with multiple moving parts. Whether it’s managing schedules, overseeing vendors, or handling logistics for events, you will be at the heart of maintaining order in what can feel like a whirlwind of activities. Above all, we are seeking someone who will become an essential part of our team — someone who is organized, adaptable, and able to anticipate our needs, both professionally and personally.Who You Are / What We’re Looking For:Highly organized with the ability to manage multiple tasks and competing priorities seamlesslyProactive and capable of anticipating the family’s needs before they ariseA professional who understands boundaries, with a calm and composed demeanor, especially under pressureDetail-oriented, with a strong ability to create and maintain household systems and organizationComfortable working independently and making decisions without constant directionTech-savvy and experienced in managing complex calendars and using tools to stay organizedA problem-solver, able to address issues and find solutions efficientlyA positive, can-do attitude with the ability to adapt to an ever-changing environmentPossess a strong sense of style and current fashion awareness, comfortable offering clothing and styling advice, and doing personal shopping for the family.Trustworthy with a high level of discretion, particularly when managing family mattersComfortable with children and able to provide light childcare assistance when neededExperience in private household management or as an executive assistant, preferably in a busy family environmentFluent in English, with additional language skills (Ukrainian, Polish, or French) being a plusAble to work with confidentiality and respectKey Responsibilities:Household Organization & Maintenance:Create and maintain household organization systems for closets, pantry, drawers,



and storage areasDaily resets and light tidying to ensure the home is always clean and organized (putting things away, decluttering, wiping surfaces)Lead setup and organization of new home upon move-inSeasonal swaps for clothing, bedding, and home décorManage donation drop-offs and organize items for charityTidy outdoor porch and backyard areas as neededEvent prep including décor and logistics for hosting family gatherings and partiesPacking/unpacking for travelInventory & Errands:Restock household supplies (pantry, fridge, toiletries)Track household orders and subscriptions, including returns and dry cleaningRun family errands such as shopping, gift selection, and package handlingPersonal shopping for clothing and household items on behalf of family members; recommend stores and brands aligned with family's tasteMeal Support:Assist with meal prep as needed (not daily), including assembling light meals and grocery shoppingCoordinate food needs and shopping alongside a household chef when applicablePrepare baby food, healthy snacks, and baked goods for the familyEnsure kitchen is cleaned and organized after meal prepLaundry & Linens:Manage all aspects of laundry — washing, drying, folding, ironing, steaming, and putting awayCare for special garments like school uniforms, delicate fabrics, and seasonal itemsLinen rotation including changing beds once per weekFamily Support:School drop-off and pick-up, including driving to after-school activitiesLight childcare support as needed, primarily during transitions between activitiesEnsure family’s schedules are coordinated and efficientVendor & Service Management:Oversee and coordinate with regular cleaners, landscapers, and pool companyResearch, book, and serve as primary contact for home repair vendorsManage other services as needed, such as at home car detailersAdministrative Support:Design and maintain a household calendar intake system to keep all family schedules consolidated and currentTrack household expenditures across accounts, enter into budgeting tools, and prepare a monthly actuals-versus-budget summary for the principalsProvide light business support as needed, including errands related to the family's businessHow to Apply:Please submit:A short letter introducing yourself and explaining why you’d be a excellent fit.Your updated resume.Three professional references with contact information.This role requires a background check.#J-18808-Ljbffr

📌 Executive Assistant (House Manager) - C$70,000 - C$75,000 A Year (Winnipeg)
🏢 Sage Haus
📍 Winnipeg