A little bit about us:NutraChamps is a fast-growing eCommerce business committed to supplying the best in nutritional supplements. In just over 10 years of operations, we have shot to the top of Amazon’s marketplace and continue to grow on and off the platform. Recognized as one of the Top 50 fastest-growing companies in Canada, published in the Globe & Mail Magazine's 2019 & 2021 list as well as a Great Place to Work certified.But we aren't just building a company: we’re building a team. Our workspace is inviting, collaborative, engaging, and brimming with energy. Within our tight-knit team, you’ll feel the impact you’re making each day and be directly responsible for the continued growth of our company. Be a valued part of company decisions and make a tangible difference in our mission to provide our customers with accessible and affordable ways to better their health.When you join NutraChamps, you don’t just get a job - you get a purpose.We’re looking for a motivated person to join us at our Toronto headquarters. If you’re committed to personal growth, passionate about health and wellness, and interested in moving us forward - we want to hear from you!NOTE: This position is for local candidates only. No agencies or international applications will be considered.Position Summary:Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives across the company.This is not a traditional administrative role.The ideal candidate is highly organized, proactive, detail-oriented, and capable of operating in a fast-moving environment with shifting priorities. You should be someone who anticipates problems before they happen, takes ownership without being asked, and thrives under pressure.You will support the executive team with a wide range of responsibilities including office management, executive communications, project coordination, operational support, reporting, marketing, meeting organization,



and cross-functional business initiatives.This role requires robust business judgment, professionalism, discretion, and the ability to handle confidential information with maturity and care.A strong understanding of business operations, eCommerce, Amazon, and Netsuite experience are considered major assets.You’ll be working alongside a dynamic team of talented and collaborative thinkers who thrive in a fast-paced environment with a high level of autonomy.Primary Duties and ResponsibilitiesAct as a strategic support partner to the COO and executive leadership teamPrepare and organize reports, presentations, meeting agendas, and executive materialsCoordinate NetSuite implementation with internal teamsRecord meeting minutes and ensure follow-up on action itemsDraft and manage internal and external executive communicationsTrack expenses, invoices, reimbursements, and related documentationMaintain and organize company documentation, SOPs, policies, and operational recordsAssist with employee coordination and BambooHR managementManage office operations and administrative workflowsCoordinate with vendors, external partners, consultants, and stakeholdersAssist with operational projects and cross-functional initiatives across departmentsSupport finance, operations, marketing, and executive reporting functions as neededTrack open tasks, deadlines, and priorities across the leadership teamAssist with planning and organizing company events, meetings, and team initiativesHelp improve operational efficiency by identifying gaps, bottlenecks,



and process improvementsProvide general administrative support wherever requiredQualifications3+ years of experience supporting senior executives or leadership teamsPrevious experience in an Executive Assistant, Operations Coordinator, Chief of Staff support, or similar high-level roleStrong understanding of business operations and corporate professionalismExceptional organizational and multitasking abilitiesStrong written and verbal English communication skillsAbility to manage highly confidential information with discretionExcellent judgment and problem-solving skillsStrong sense of urgency and ability to prioritize effectively under pressureHighly proactive with a solid bias toward action and ownershipAdvanced proficiency in Microsoft Office and Google WorkspaceExperience with project management and organizational tools such as Asana, ClickUp, or similar platformsExperience with ERP system (NetSuite) is considered an assetStrong analytical mindset with high attention to detailAbility to adapt quickly in a fast-changing environmentSelf-starter who requires minimal supervision and consistently follows throughWhat Success Looks Like In This RoleYou stay two steps ahead of the executive teamYou solve problems before they become problemsYou bring structure and organization to fast-moving situationsYou communicate clearly, professionally, and efficientlyYou increase executive productivity by removing friction and keeping priorities movingYou operate with urgency, accountability, and ownershipYou become someone the executive team can rely on completelyWhat’s in it for you?Health & Wellness Benefits Plan5 Weeks Paid Time OffNo Dress CodeCareer GrowthFlexible Work HoursComplimentary On-site GymFree Food, All Day Every Day - Catered Breakfasts, Nutritious Snacks & JuicesWhether you drive in or “Ride the Rocket”, we’ll subsidize parking or fareYour Choice of Tech - Whether you're a Mac or PC, what works for you works for usDiverse and multicultural work environmentHere you can grow at the speed of your learning curveCompensationSalary: $50,000 - $65,000Term: Full TimeLocation: Hybrid model#J-18808-Ljbffr

📌 Executive Assistant - C$50,000 - C$65,000 A Year (Winnipeg)
🏢 NutraChamps
📍 Winnipeg