Administrative & Bookkeeping Coordinator

Maternity Leave Contract | Full-Time

Wilder Concepts Inc. is looking for a highly organized, dependable and proactive Administrative & Bookkeeping Coordinator to join our team for a maternity leave contract.

This is primarily an administrative role, with some day-to-day bookkeeping responsibilities. You’ll be an important part of keeping our office organized, supporting our field teams and leadership, and making sure the details behind the scenes are taken care of.

What You’ll Be Doing

Office & Administrative Support

- Manage day-to-day office administration and organization
- Answer phones and respond to customer inquiries
- Monitor & manage emails, documentation and general correspondence
- Maintain customer, employee and job records
- Assist with scheduling and coordination between the office and field crews
- Prepare and organize paperwork for jobs and projects
- Support management with administrative tasks and follow-up
- Help keep internal systems, files and processes organized and up to date

Assist with Bookkeeping & Financial Administration

- Assist with accounts payable and accounts receivable
- Prepare and send customer invoices
- Assist with entering and organizing receipts, bills and expenses
- Assist with payment processing and account follow-up
- Maintain accurate financial records and documentation
- Work with management and our accounting professionals as required

Who We’re Looking For

You’ll be a great fit if you are:

- Exceptionally organized and detail-oriented
- Comfortable managing several priorities at once
- Professional and confident communicating with customers
- Dependable and able to work independently
- Proactive — you notice what needs to be done and take initiative




- Comfortable working in a fast-paced construction, landscaping and seasonal-service environment
- Experienced with administrative and office coordination
- Comfortable with basic bookkeeping and basic accounting processes
- Confident learning and working with different software systems

Previous experience in landscaping, construction, trades, snow removal or another service-based business would be considered an asset.

The Role

- Contract position- Full time hours (Starting between October 12th- October 26th, 2026
- Maternity leave contract- October 12, 2026 - December 31, 2027
- Primarily office-based
- Administrative role with bookkeeping responsibilities
- Supporting a growing landscape construction, carpentry, property maintenance and snow-removal company

Why Wilder?

At Wilder Concepts, we’re building more than great outdoor spaces — we’re building a company where valuable people can do great work.

You’ll work alongside a hardworking team in an environment where organization, accountability, communication and taking pride in your work matter.

This position is ideal for someone who enjoys being the person behind the scenes who keeps things moving, solves problems and brings order to a busy operation.

Interested in joining Wilder?

Send us your resume along with a brief introduction telling us why you think you’d be a great fit for the Wilder team.

Wilder Concepts Inc.
Built on quality. Driven by people.

Pay: $23.00 per hour

Expected hours: 45.0 per week

Benefits:

- Casual dress
- Company events
- On-site parking

Ability to commute/relocate:

- Guelph, ON N1K 1H3: reliably commute or plan to relocate before starting work (required)

Experience:

- Administrative: 2 years (required)

Work Location: In person

📌 Administrative & Bookkeeping Coordinator (Guelph)
🏢 Wilder Concepts
📍 Guelph