About Aire Tax

We are a small tax and accounting firm based in Bedford, Nova Scotia. Currently have 2 employees and just over 300 clients. We do personal, corporate and trust tax returns and some bookkeeping and other advisory services.

About the Role

We are seeking an organized, dependable, and service-oriented Office Administrator to support day-to-day office operations. The successful candidate will coordinate administrative activities, maintain accurate records, communicate professionally with internal and external contacts, and help the team work efficiently.

Key Responsibilities

· Manage incoming calls, emails and general enquiries.

· Maintain calendars, schedule meetings, and coordinate appointments.

· Prepare letters, quotes and other documents.

· Printing and scanning client documents.

· Maintain organized electronic and paper filing systems while protecting confidential information.

· Enter and update client information into company systems.

· Support basic invoicing, expense tracking, purchase orders,



or other financial administration as required in QuickBooks.

· If the candidate is interested, there is opportunity to assist with client bookkeeping tasks and training with multiple bookkeeping software programs.

Qualifications

· Previous experience in an administrative, office support, or customer service role is preferred.

· Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and Teams.

· Strong written and verbal communication skills.

· Excellent organization, time-management, and attention-to-detail skills.

· Ability to prioritize competing demands and work independently.

· Professional judgment and discretion when handling sensitive information.

What We Offer

· $20-25/hour.

· Flexible hours and schedule.

· A supportive and team-oriented work environment.

· Training and opportunities for professional growth.

Pay: $20.00-$25.00 per hour

Language:

- English (required)

Work Location: In person

📌 Office Administrator (Canada)
🏢 Aire Tax and Business Solutions
📍 Canada