HR Administrative Assistant – Temporary Contract

Resolve Recruit Inc.
Mississauga, ON
$19.00–$21.00 per hour
Temporary Contract – Approximately 2 Months
Monday to Friday | 8:30 AM–5:00 PM | In Office

Resolve Recruit is hiring an HR Administrative Assistant to support our team during our busy peak recruitment season.

This is a fast-paced administrative role focused on candidate onboarding, compliance and follow-up. The successful candidate will help ensure candidates complete all required steps and documentation before starting their assignments.

The position involves frequent phone calls, emails and follow-ups with candidates. We are looking for someone who is comfortable picking up the phone, following up on outstanding requirements, explaining next steps clearly, and keeping multiple candidates organized at the same time.

Previous experience in HR administration, recruitment, staffing, onboarding, compliance, customer service or another high-volume administrative environment would be an asset.

Responsibilities

- Support the onboarding process for new hires and temporary associates
- Contact candidates by phone, text and email to follow up on outstanding onboarding requirements
- Explain onboarding steps, deadlines and required documentation clearly
- Follow up with candidates to ensure required tasks are completed on time
- Coordinate and monitor criminal background checks
- Collect and review required employment and compliance documentation
- Follow up on missing, incomplete or outstanding documents
- Verify that required onboarding steps are completed prior to scheduled start dates
- Maintain accurate candidate and employee information in internal systems




- Update trackers and records to reflect onboarding and compliance status
- Assist with confirming start dates, schedules and other assignment information
- Communicate with the recruitment and operations teams regarding candidate readiness
- Assist with incoming calls and provide phone coverage when required
- Handle confidential candidate and employee information with discretion
- Provide general administrative support to the HR and recruitment team
- Perform other duties as assigned

Qualifications

- Previous HR administration, recruitment, staffing, onboarding or administrative experience preferred
- Comfortable making and receiving a high volume of phone calls throughout the day
- Confident following up with candidates and requesting outstanding information or documentation
- Strong organizational skills and attention to detail
- Able to manage multiple candidates, deadlines and onboarding requirements at the same time
- Strong verbal and written communication skills
- Comfortable explaining instructions and requirements clearly
- Professional and persistent when following up on time-sensitive items
- Comfortable working with computers, email, Microsoft Office and online systems
- Able to learn current systems and processes quickly




- Able to maintain confidentiality when handling sensitive employee and candidate information
- Reliable and available to work in office Monday to Friday

What to Expect

This is an active HR administrative role with frequent candidate communication. A typical day may involve reviewing onboarding files, making follow-up calls, checking the status of criminal background checks and documentation, updating records, and helping candidates complete the steps required before their start date.

This role is a good fit for someone who is organized, comfortable on the phone, detail-oriented and enjoys getting things completed and checked off.

Pre-Employment Requirements

The successful candidate will have access to confidential employee and candidate information. Any offer of employment will be conditional upon the successful completion of a criminal background check appropriate to the requirements of the position.

Applicants must be legally entitled to work in Canada.

Additional Information

A current vacancy exists for this position.

Resolve Recruit does not use artificial intelligence to screen, assess or select applicants for this position.

Resolve Recruit is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request for applicants participating in all stages of the recruitment and selection process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $18.00-$22.00 per hour

Expected hours: 40.0 per week

Benefits:

- Casual dress
- On-site parking

Work Location: In person

📌 HR Administrative Assistant (Canada)
🏢 Resolve Recruit
📍 Canada