Project Coordinator – High-Rise Residential Renovations & Service Work

We are seeking a highly organized and detail-oriented Project Coordinator to support the delivery of high-volume apartment renovations, suite turnovers, occupied-unit work, and minor service repairs across a portfolio of high-rise rental buildings.

This role is ideal for someone who thrives in a fast-paced, production-driven environment and excels at scheduling, coordination, and communication. The successful candidate will play a key role in ensuring projects and service requests are executed efficiently, on time, and within budget.

Key Responsibilities

Scheduling & Coordination

- Assist in coordinating high-volume suite turnovers, occupied-unit work, and service repair requests across multiple buildings
- Build and maintain detailed schedules aligned with leasing deadlines and service timelines
- Coordinate trades, subcontractors, and handyman staff to ensure efficient workflow and sequencing
- Track daily progress of turnovers and occupied-unit work to ensure deadlines are met
- Help prioritize incoming service requests, including urgent occupied-unit issues

Operations Support

- Support Project Manager(s) and Operations Manager with day-to-day coordination of multiple active projects and service calls
- Monitor workflows to minimize downtime and delays across job sites
- Assist in dispatching appropriate trades or personnel for repair and maintenance requests
- Prepare and generate project quotes for turnovers, repairs, and small renovation scopes
- Source, order, and track materials to ensure timely delivery and cost efficiency




- Maintain organized records of schedules, work orders, quotes, and project updates

Invoicing & Billing

- Prepare and issue customer invoices accurately and in a timely manner
- Review completed work orders, quotes, purchase orders and supporting documentation prior to invoicing
- Ensure all approved additional work and change orders are properly captured and billed
- Submit invoices through customer/property management portals and by email as required

Site & Quality Support

- Coordinate site visits and assist with inspections as needed
- Help track deficiencies, incomplete work, and follow-ups to ensure quality standards are met
- Ensure work areas remain clean and professional, especially in occupied buildings
- Support compliance with safety standards, building protocols, and company procedures

Communication & Client Support

- Act as a point of contact between internal teams, trades, and property management
- Provide updates on project status, service requests, and timelines
- Assist in managing change orders, work order updates, and issue resolution
- Communicate pricing, approvals, and material timelines with stakeholders
- Maintain strong working relationships across multiple properties and teams

Requirements

- Previous experience in construction coordination,



property management, or renovation projects
- Experience preparing quotes, takeoffs, or estimates for small to mid-size projects
- Experience ordering and coordinating delivery of construction materials
- Experience working in residential or high-rise environments is an asset
- Strong organizational and time-management skills with the ability to handle multiple priorities
- Familiarity with construction workflows, trade coordination, and service dispatching
- Basic understanding of general repairs and maintenance items (drywall, tile, finish carpentry, etc.)
- Proficient in scheduling tools, spreadsheets, and project tracking systems
- Excellent communication and problem-solving skills
- Ability to work in a fast-paced, deadline-driven environment

Ideal Candidate

- Highly organized and detail-oriented with strong multitasking ability
- Comfortable coordinating multiple projects, quotes, and service calls simultaneously
- Proactive and responsive in addressing issues and changing priorities
- Thrives in a production-focused workplace where speed and efficiency are critical

Pay: $50,000.00-$80,000.00 per year

Benefits:

- Paid time off

Ability to commute/relocate:

- North York, ON M3J 3G8: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Creating estimates in Quickbooks

Experience:

- Project coordination: 2 years (required)
- Construction: 2 years (required)
- QuickBooks: 1 year (preferred)

Location:

- North York, ON M3J 3G8 (required)

Work Location: In person

📌 Project Coordinator for Apartment Renovation & Service Work (Canada)
🏢 Five Star Contracting
📍 Canada