Rainy River District School Board

Notice of Position

Posting Number: 2627-2 Date: June 15, 2026

To: External Applicants

Position: Casual Secretary

Job Description: Attached

Location: Various

Hours of Work: All Casual personnel must be able to work on an on-call basis. Successful
candidates will be placed on the School Casual List for casual, on-call work with

no guarantee of hours of work.

Rate of Pay: $25.64 per hour as per the CUPE collective agreement

Applications must include the Board’s application form, a cover letter, current resume
Application Process: and the Reference Authorization Form, including two employment related references

(one of which must be from a current or recent supervisor).

Please submit application to: Human Resource Department

Rainy River District School Board
522 Second St East
Fort Frances, ON P9A1N4
Fax: (807)274-1950
[email protected]

Accommodation in the recruitment process is available upon request for applicants with disabilities.

For further clarification or questions please contact
Stefanie Berard, Human Resources Coordinator, at (phone hidden) ext.4971

Closing Date: Ongoing Application Acceptance 2026-2027

Only applicants selected for an interview will be contacted

Rainy River District School Board
Fort Frances, Ontario

JOB DESCRIPTION

DATE: June 2006

POSITION: School Secretary (Former Secretary II and Secretary III)

EMPLOYEE GROUP: CUPE (Canadian Union of Public Employees)

LOCATION: All Schools

Necessary Qualifications:

- Grade 12 diploma
- Work experience in a secretarial and clerical position
- Ability to work with integrated software packages
- Ability to use discretion and sensitivity to treat all office matters and information in a





confidential matter

- Ability to initiate, organize, and complete work assignments with minimum supervision

Position Summary:
The School Secretary will provide secretarial and clerical services as directed by the Principal of
the school or their designate.

Responsible to:
The School Secretary is responsible to the Principal of the School

Specific Duties:

Communication:

- general reception and telephone duties
- handle inquiries and direct to appropriate staff and/or location
- correspondence - letters, faxes, e-mail, newsletters and other correspondence as required by

staff

- generate/distribute/file forms, reports, student reports (suspension letters, violent incident

reports, accident reports, staff minutes, work orders)

- contact parents re: emergency situations (illness, injury, school closures)
- schedule and book use of school facilities
- may be required to coordinate office responsibilities
- public address system duties (opening, messages)

Student Data:

- maintain current and accurate student information using the PowerSchool database for

student records, attendance, reporting, and student information forms

- prepare material for registration and carry out student registration (school handbook,

student forms, course selection guide)

- collect student information (birth certificates, health card, immunization records)




- provide transportation department with required student data
- schedule parent interviews as required
- OSR management
- carry out Protected Arrival policy as required
- compile and post lists of students with “emergency” medical needs
- assist with preparation/distribution of student assessment materials (exams, EQAO

materials)

- maintain and prepare transcripts
- prepare all materials required for student graduation

Financial Functions:

- maintain current/accurate information using SDS database
- maintain purchase order records
- order office supplies and maintain office inventory
- receive and check all deliveries checking packing slips for accuracy
- maintain petty cash fund
- school generated funds - collect and manage monies generated by fund raising

campaigns
(milk programs, field trips, activity days, book fairs etc.)

- banking - count and prepare monies for deposit
- ensure accurate financial records are kept and are on file

Reports:

- complete all required reports as requested and

specifically: MET reports
Oct/March statistical reports
Enrollment/registration/attendance
reports Board required reports

Additional:

- may be required to schedule vacations and supply secretaries
- recording and issuing of security codes and school keys
- maintain staff attendance records/ may be required to arrange for substitutes
- sorting/distributing ingoing and outgoing mail
- facilitate scheduling and assist with school events (photos, programs, tickets, clinics)

Conditions of Employment:

- Rainy River District School Board Policies and Procedures
- Rainy River District CUPE Local 65 Collective Agreement

📌 2627-2 - Casual Secretary - Various Locations - External (Fort Frances)
🏢 Rainy River District School Board
📍 Fort Frances