About RA Electrical High Voltage Ltd.

RA Electrical High Voltage Ltd. is a growing utility and electrical contracting company serving municipalities, utilities, and infrastructure clients throughout Ontario. We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Accounts Payable, Project Administration, and Office Operations functions.

The successful candidate will play a key role in maintaining accurate records, processing supplier documentation, supporting project teams, and assisting with day-to-day administrative activities.

The Role

Accounts Payable Administration

- Receive, review, and organize supplier invoices.
- Match invoices to purchase orders, packing slips, and receiving documentation.
- Verify pricing, quantities, and supporting documentation.
- Follow up with suppliers and internal staff regarding discrepancies.
- Prepare invoice packages for approval and payment processing.
- Maintain organized electronic and paper filing systems.
- Assist with vendor account reconciliations.

Project Administration Support

- Create and maintain project files and records.
- Track project documentation, permits, and correspondence.
- Support project managers with document control and administrative tasks.
- Assist with project reporting and data entry.

Office Administration

- Answer and direct telephone and email inquiries.




- Maintain office records and filing systems.
- Assist with scheduling, meeting coordination, and correspondence.
- Support various administrative needs across departments.
- Assist with health & safety administrative duties, including record maintenance and document filing.
- Perform other office duties as assigned.

Qualifications

2-5 Years Administrative Experience

- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Proficiency with Microsoft Office, including Excel and Outlook.
- Exceptional written and verbal communication skills.
- Ability to prioritize tasks in a fast-paced environment.
- Experience in construction, utilities, electrical contracting, or a related industry is considered an asset.

Additional Assets

- Accounts payable experience.
- Project coordination or project administration experience.
- Experience with QuickBooks Online.
- Experience working in a construction, utility, or industrial environment.
- Health & Safety experience

Pay: $55,000.00-$65,000.00 per year

Perks:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Vision care

Ability to commute/relocate:

- Cookstown, ON: reliably commute or plan to relocate before starting work (required)

Experience:

- Administrative: 2 years (required)

Work Location: In person

📌 Administrative Coordinator (Canada)
🏢 RA Electrical High Voltage
📍 Canada