JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Coordinator – Toronto
Position SummaryThe Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office workplace in Toronto. This role is focused primarily on floor operations, workplace coordination, and administrative support, while also assisting with light mail room and office services responsibilities as needed.
The ideal candidate is highly organized, customer-service-oriented, and capable of managing multiple responsibilities in a fast-paced office environment.

Key ResponsibilitiesFloor and Workplace SupportSupport daily workplace operations to ensure office spaces are clean, organized, and functioning effectively.
Conduct routine floor walkthroughs to identify and address workplace or facilities-related issues.
Coordinate meeting room setups, office reconfigurations, and seating arrangements as needed.
Assist with employee moves, furniture coordination, and workspace readiness activities.
Partner with vendors and building management to support workplace operational needs.

Administrative SupportProvide administrative support for the facilities and workplace team.
Assist with purchase orders, invoice tracking, work orders, and facilities documentation.
Maintain operational records, vendor contact information, and service schedules.
Support reporting, scheduling, and coordination of workplace initiatives and projects.





Mail and Office Services SupportAssist with incoming and outgoing mail and courier coordination as needed.
Support package distribution and shipping activities.
Maintain office supply inventories and coordinate replenishment requests.

Workplace ExperienceServe as a point of contact for employee facilities and workplace requests.
Help maintain a professional, welcoming, and well-functioning office environment.
Support employee events and workplace experience initiatives as required.

Health, Safety, and ComplianceSupport office safety procedures and emergency preparedness activities.
Report operational, maintenance, or safety concerns promptly.
Assist with compliance with building and workplace policies.

QualificationsHigh school diploma or equivalent required; post-secondary education preferred.
1–3 years of experience in facilities coordination, office administration, workplace support, or related roles.
Experience in a corporate office environment preferred.
Familiarity with office operations, vendor coordination, and workplace services.
Proficiency with Microsoft Office applications.

Skills and CompetenciesStrong organizational and administrative skills
Excellent customer service and communication abilities
Ability to multitask and manage competing priorities
Strong attention to detail and follow-through
Proactive and team-oriented approach
Ability to support light physical tasks related to office setup and package handling

Working ConditionsStandard work schedule is Monday through Friday during regular business hours.
Position is based in Toronto with regular onsite presence required.
Occasional lifting, moving of office supplies, or workspace setup support may be required.




Occasional after-hours support may be required for workplace projects or office events.

Preferred AttributesExperience supporting workplace or facilities operations in a corporate office environment.
Strong interpersonal and stakeholder management skills.
Ability to work effectively in a collaborative and service-oriented environment.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

📌 Facility Coordinator (Canada)
🏢 JLL
📍 Canada