We are a growing Logistics company based in Mississauga, Ontario. We coordinate air, ocean and road transportation for customers throughout Canada and around the world.

We're looking for a highly organized and detail-oriented Accounts Receivable & Payable Coordinator to take ownership of the day-to-day financial administration surrounding our shipments.

This role touches both sides of our business:

Money coming in and money going out.

You'll make sure customers are invoiced correctly, outstanding invoices are followed up on, vendor bills are processed accurately, payments are made and communicated, and completed shipment files make financial sense.

Accuracy matters here. A discrepancy should bother you.

What You'll Be Responsible For

Accounts Receivable & Collections

- Preparing and issuing customer invoices
- Reviewing invoices for accuracy before they are sent
- Maintaining customer accounts and outstanding receivables
- Preparing and sending Statements of Account to customers
- Monitoring invoice due dates and aging
- Following up with customers regarding outstanding and overdue invoices
- Sending professional payment reminders by email
- Obtaining payment status and expected payment dates from customers
- Following up consistently on payment commitments
- Identifying and investigating disputed invoices
- Coordinating internally to resolve billing discrepancies or customer disputes
- Recording customer payments and maintaining accurate account records
- Escalating significantly overdue accounts to management when required
- Maintaining professional customer relationships while still being persistent about collecting outstanding balances

Accounts Payable
- Processing and entering vendor, carrier and supplier invoices
- Reviewing vendor invoices for accuracy
- Matching vendor invoices against expected shipment costs
- Identifying duplicate, incorrect or unexpected charges
- Preparing vendor payments
- Sending payment confirmations and remittance information
- Responding to vendor inquiries regarding payment status
- Monitoring outstanding vendor invoices and payment requirements
- Maintaining organized vendor records and supporting documentation

Shipment File Auditing
- Reviewing completed shipment files for financial accuracy
- Comparing quoted costs against actual vendor costs
- Comparing quoted selling rates against customer invoices
- Confirming all expected charges have been billed to the customer
- Identifying missing revenue, incorrect costs and billing discrepancies
- Reviewing shipment profitability
- Investigating unusual margins or unexpected losses
- Following up with our operations team when something doesn't make sense




- Helping ensure shipment files are financially complete before they are closed

Administration
- Maintaining organized electronic accounting and shipment records
- Assisting with basic reporting and spreadsheets
- Communicating with customers, vendors and our internal operations team
- Assisting management with light administrative duties when required

What We're Looking For

You DO NOT NEED previous freight forwarding experience.

We're happy to teach the freight forwarding side of the business to someone who has the right mindset.

YOU NEED Experience in accounts receivable, accounts payable, bookkeeping, billing, collections or financial administration would be beneficial.

More importantly, we're looking for someone who is:

- Extremely detail-oriented
- Comfortable working with numbers
- Organized and methodical
- Comfortable using Excel and learning new software
- Persistent without being confrontational
- Comfortable following up with customers for money that is owed
- Able to have professional conversations regarding overdue accounts
- Comfortable investigating discrepancies instead of simply processing what's in front of them
- Able to manage deadlines independently
- Comfortable asking questions when something doesn't make sense
- Reliable and consistent

Experience with CargoWise or freight forwarding is an asset, but not required.

Our Non-Negotiables

Accuracy

We would rather something take slightly longer and be correct than be completed quickly and incorrectly.

Follow-Through

Sending one email isn't following up. If an item or task is overdue, we expect you to continue following up professionally until there is an answer, payment commitment or reason for escalation. If/When any issues, please keep us informed.

Ownership

If something doesn't balance or make sense, investigate it. Don't simply move the problem to the next person. Solving a problem is the way we progress as a company.

Reliability

Customers, vendors and our internal team will depend on you completing your responsibilities when promised.

Organization

Invoices, statements, payments, supporting documents and shipment files need to be maintained properly.

Communication

If you're waiting for information, find an error or can't complete something, communicate it.





Integrity & Confidentiality

This position involves access to sensitive company, customer and financial information. Honesty, discretion and professionalism are mandatory.

Education & Experience

We care more about ability, attitude and attention to detail than collecting credentials.

Ideal candidates may have

- 3 years of experience in AP/AR, bookkeeping, billing, collections, accounting administration or a similar role
- College or university education in accounting, business, finance or administration — an asset, but not mandatory
- Experience with Quickbooks Desktop
- Experience using accounting, ERP or transportation-management software — an asset
- Strong written and verbal English communication skills

Full-Time or Part time — We're Open

We're primarily interested in finding the right person, rather than forcing the position into a particular schedule.

We're open to a traditional full-time employee, but we would also consider someone looking for a consistent part-time position due to family commitments, school, semi-retirement or simply their preferred lifestyle.

For a part-time arrangement, we'd agree on a consistent schedule, responsibilities and deadlines.

What matters to us is simple:

The work gets done accurately, reliably and on time.

Because the position includes customer collections and vendor payments, availability during normal weekday business hours will be required.

Compensation

$24.00–$30.00 per hour, depending on experience and capabilities.

There is room for the position and compensation to grow as the individual takes ownership of additional accounting and administrative responsibilities.

Why Freight Sense?

We're a smaller company, which means you won't disappear into a large accounting department.

You'll learn how the entire business works and work directly with our operations and management teams.

You'll also have real ownership. When a customer hasn't paid, a vendor invoice doesn't match, or a shipment's numbers don't make sense, you're not simply entering information into a system — you're helping figure out why.

If you're someone who enjoys keeping things organized, finding mistakes before they become problems and knowing that everything balances at the end of the day, we'd like to hear from you.

Pay: $25.00-$30.00 per hour

Expected hours: 25.0 – 40.0 per week

Benefits

- Casual dress
- Dental care
- Flexible schedule
- On-site parking

Application question(s):
- What is a Problem you solved in last place of employment that you are proud of?

Experience:
- Accounting: 3 years (preferred)

Work Location: In person

📌 Accounts Receivable & Payable Coordinator (Mississauga)
🏢 FREIGHT SENSE
📍 Mississauga