Accounts Receivable Coordinator

Purpose: Conduct the day to day activities related to accounts receivable ensuring accurate, timely processing and reporting, as well as effective collection efforts.

Responsibilities Include :

Accounts Receivable

- Maintain a solid understanding of TMIG’s various customer groups and the various billing requirements and methodologies

- Prepare and post all sales invoices and relevant credits for TMI accurately posted and in a timely manner, and captured in all TMIG systems as required

- Monitor all accounts and address overdue accounts accordingly, i.e., by administering the Company’s Collection Management protocol

- Process new customer applications accurately and completely, and ensure sales team are aware of the new customer on-boarding requirements

- Prepare and distribute scheduled and ad hoc sales reports as required, identifying opportunities for continuous improvements in reporting and method of delivery
- For distribution/wholesale partners who carry product on TMIG’s behalf, calculate and process sales invoices as required, according to policy

- Manage Price Lists for Finance – includes gatekeeping to ensure all prices are approved to the appropriate level, creating recent price lists as needed (new customer or new agreement)

Reconciliation

- Reconcile customer receipts and apply to the appropriate invoice in a timely and accurate manner

- Ensure that the accounts receivable sub-ledger is recorded accurately and completely

- Reconcile the sub-ledger to the general ledger and reconcile intercompany charge back accounts monthly

- Receive and process EDI documents in a timely manner to avoid penalties

- Process customer refunds,



where applicable, accurately

- Track and credit DI customers for advanced lump sum payments associated with additional capital investments

- Calculate rebates and ensure proper, timely accruals as required

Analysis

- Complete monthly reviews of the detailed sub-ledger are completed with applicable staff, e.g., Controller, Sales staff, etc.

- Provide recommendations for customer holds, invoice write-offs, etc.

- Recommend credit amounts to extend to our customers after doing due diligence on the company (D&B; Report, historical sales and purchasing pattern, Internet Search, etc.)

- Ensure overall level of receivables is appropriate by monitoring days sales outstanding (DSO)

Health and Safety

- Ensure compliance with relevant health and safety legislation, including the Workplace Safety and Insurance Act, the Occupational Health and Safety Act, etc.

QUALIFICATIONS

- Diploma or Certificate in accounting or a related field or a related field of study

- 3 years of experience in accounting or finance in a manufacturing environment that includes multiple operating units, multi-currency, and processing through different banking platforms internationally

- Experience coordinating accounts receivable function with other departmental team members

- Ability to work independently

- Excellent customer service skills

- Ability to collect outstanding invoices from customers using diplomacy and tact

- Computer literate with

- Intermediate to advanced experience in Windows based software

- Intermediate to advanced experience in MS Word

- Intermediate to advanced experience in MS Excel

- Intermediate to advanced experience in MS Dynamics Great Plains

📌 Accounts Receivable Coordinator (London)
🏢 Trudellmed
📍 London