Our client is seeking a detail-oriented Administrative Assistant with strong organizational and communication skills, experienced in managing client documentation, prioritizing correspondence, and supporting fast-paced office operations. Adept at delivering exceptional client service while maintaining accuracy and efficiency.

Immediate Vacancy

$43K to $50K + benefits below

What is in it for you?

- - Inclusive advantages package.
- - Company matching Group RRSP.
- - Vacation time increase with years of service.
- - Birthday and anniversary lunches.
- - Professional Development opportunities.

Responsibilities:

- - Act as the primary client contact by coordinating appointments, managing communications, preparing meeting materials, and delivering exceptional client service.
- - Support client concierge and lifestyle requests, including travel arrangements, reservations, gift procurement, and special projects.
- - Coordinate client events and meetings, including logistics, RSVP tracking, catering, room setup, note-taking, and follow-up actions.
- - Maintain accurate client records, process documentation, and liaise with carriers, institutions, and service providers to support account administration.
- - Provide administrative support through reporting, data entry,



document management, calendar coordination, and preparation of meeting packages and correspondence.
- - Identify process improvements and provide general operational support to enhance team efficiency and client experience.

Qualifications:

- - Post-secondary education and at least one year of administrative experience preferred.
- - Strong organizational, multitasking, time-management, problem-solving, and attention-to-detail skills.
- - Excellent verbal and written communication skills with a professional, client-focused approach.
- - Ability to work independently, manage confidential information, and exercise sound judgment.
- - Experience with client-facing activities, event coordination, concierge services, CRM systems, or client databases is an asset.
- - Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, and Copilot) and comfort working in a paperless environment.

AI (Artificial Intelligence) tools may be used at certain points of the pre-screening and selection process for this role. To learn more about ABL's AI policy, please visit www.ablemployment.com/how-abl-utilizes-automation-and-ai-technology/

📌 Administrative Assistant (Canada)
🏢 ABL Direct
📍 Canada