Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Administrative Assistant

Our client is seeking an experienced administrative qualified to provide support with insurance administration, contract coordination and general administrative activities. This is a busy, detail-oriented role requiring someone who is comfortable managing multiple priorities and can work independently with minimal training.

Work Arrangement:

100% onsite

Term:

Start as soon as possible; 3 months potential for extension

What You’ll Do

- Support insurance administration, including Certificates of Insurance, renewals and related documentation.
- Coordinate with insurance brokers and internal stakeholders to obtain and maintain required insurance information.
- Maintain accurate electronic insurance records and documentation.
- Support the annual insurance renewal process.




- Provide contract administration support across a large portfolio of agreements, including coordinating signatures, renewals and contract changes.
- Track documentation and ensure contracts and agreements are properly completed and filed.
- Provide general administrative support to the team as required.

What We’re Looking For

- 3–5 years of administrative or coordination experience.
- Previous experience within the insurance industry, ideally supporting property & casualty/commercial insurance.
- Experience working with Certificates of Insurance is strongly preferred.
- Experience supporting insurance renewals, brokers, contracts or related documentation.
- Strong Microsoft Office skills, particularly Excel, as well as Microsoft Teams.
- Excellent organization, filing and document-management skills.
- Strong attention to detail and ability to manage multiple priorities.
- Comfortable working independently in a fast-paced environment.
- Experience with RIBO, CAIB, CIP, and/or insurance CRM system would be considered an asset.

If you require an accessibility accommodation during the recruitment process, please call (phone hidden) x.235.

📌 Administrative Assistant (Mississauga)
🏢 HR Associates
📍 Mississauga