Job Summary

Ian Moxon Architect Inc. is seeking a qualified Administrative Assistant to join our team full-time in Lethbridge, Alberta. We are looking for a dedicated professional ready to contribute to our innovative projects.

Position Responsibilities

- Support the Architect and Project Managers with all administrative aspects of their projects, client relations, internal documentation, staff support, and office management.
- Provide operational support to the Principal Architect
- Coordinate the schedules of the Architect & Project Manager
- Manage documentation, file organization, and records retention
- Prepare and review contracts
- Track and follow up on documents and outstanding action items
- Assist with accounting by entering new contracts into our accounting system. Knowledge of Deltek Ajera would be an advantage.
- Create marketing material
- Liaise with owners, stakeholders, authorities and consultants.
- Display honesty, integrity, and trust.
- Continually develop and enhance personal and professional skills.

Required Qualifications and Skillset

- Post-secondary education in Business Administration, Office Administration, Project Management, or a related field is an asset.
- 3- 5 years (5+ preferred) of administrative or office-management work experience.
- Experience supporting senior leadership and management.
- Experience in an architecture, engineering, construction, consulting, or professional-services environment considered an asset.
- Strong written and verbal communication skills.
- High level of attention to detail.
- Good ability to receive, record, and initiate directions.




- Motivation while working both independently and as part of a team.
- Effective time management skills to meet tight deadlines.
- Extensive knowledge and experience with Microsoft Office and Adobe software
- Strong proofreading and editing skills
- Ability to prepare meeting agendas, meetings, reports, and correspondence
- Professional and approachable
- Ability to maintain confidentiality and exercise sound judgment
- Solid problem-solving skills and initiative in resolving issues
- Thrives in a fast-paced environment

About Us Ian Moxon Architect Inc. is a dynamic architectural practice with offices in Lethbridge, AB, Comox, Chilliwack, and Trail, BC. Our projects span from Alberta to British Columbia and the Northwest Territories, and we are committed to making a significant, positive impact on our community and future through our diverse work and client collaborations.

We offer a competitive salary that reflects your experience, a comprehensive health insurance plan, and ample opportunities for professional growth. Our team culture emphasizes support, continuous learning, collaboration, and enjoyment, fostering a vibrant and productive work environment.

We welcome applications from qualified candidates, but we will only contact those selected for further consideration.

If you're interested in joining our team, please submit your cover letter and resume to: [email protected].

Learn more about us at www.ianmoxonarchitect.com.

Benefits

- Dental care
- Extended health care

Location:
- Lethbridge, AB (required)

Work Location: In person

📌 ADMINISTRATIVE ASSISTANT TO THE PRINCIPAL AND PROJECT MANAGER (Lethbridge)
🏢 Ian Moxon Architect
📍 Lethbridge