Job ID 78812 Job Title Administrative Coordinator, MIRIT Regular/Temporary Regular Location Central Campus Open Date 2026/09/21 Job Type Continuing Close Date 2026/09/30 Employee Group Unifor Unit 1, Staff Favorite Job Department RES MIRIT-Radiopharm. Img&Thrp; Full/Part Time Full-Time Salary Grade/Band Grade 8 Salary Range $31.91 - $44.92 (hourly) Job Code JD0062 Existing Vacancy Yes - Newly Created Position Target Number of Openings 1 Hours per Week 35

Posting Details

Schedule Monday - Friday, 8:30am - 4:30pm, 35 hours per week

Education Level Bachelor's degree in a related field.

Career Level Requires 5 years of relevant experience, including one year of supervisory experience.

Expected Start Date October 2026

JD# JD0062

About MIRIT

Reporting to the Director, the McMaster Institute for Radiopharmaceutical Imaging and Therapy (MIRIT) is designed to generate research impact that far exceeds the sum of its individual members' contributions. By uniting researchers across Science, Engineering, Business and Health Sciences under a shared mission, MIRIT will foster interdisciplinary collaboration that enables breakthroughs not possible within isolated research groups.

The Institute will serve as a hub for knowledge exchange, shared infrastructure, and coordinated strategic planning around the field of radiopharmaceuticals. This will allow for the pooling of expertise in medical isotope production, radiochemistry, nuclear medicine, biomedical engineering, clinical translation, health policy and supply chain management, accelerating the development of novel radiopharmaceuticals

MIRIT will provide coordination, processes, awareness and administrative support to help researchers more efficiently access the University infrastructure and networks they would otherwise have to build an independent program around. This will lower the “barrier to entry” for promising new research questions and faculty members (internal and external) and reduce duplication of effort. This will also provide support for more clinical activity and enable more radiopharmaceutical clinical trials.

Providing key supports in this area will help bring new therapies to market and enhance McMaster’s reputation as an innovator in the life sciences.

General Description

Organizes and performs a full range of administrative duties for an academic unit/department that requires a thorough understanding of departmental organization, functions, policies and procedures. Supervises and coordinates an administrative team within the department.

Representative Duties & Responsibilities

- Monitor and maintain project budgets.

- Monitor and reconcile account expenditures to ensure compliance with funding agency requirements.

- Hire, allocate, and evaluate administrative team members.





- Process agreements and contracts from various agencies and obtain appropriate signatures.

- Assist with negotiations with suppliers or contractors for best prices and services by gathering applicable information.

- Organize and coordinate special events including arranging venue, catering, and audiovisual equipment.

- Liaise with students, staff, faculty, and external organizations and professionals.

- Update and maintain program or departmental websites.

- Create and maintain spreadsheets, forms, or databases to input, track, store, and retrieve data.

- Design tables or charts to illustrate data.

- Provide detailed information to students, staff, and faculty.

- Attend and participate in meetings. Take meeting minutes.

- Collect, enter, deliver, verify and manage data.

- Review, edit, and format a variety of documents including but not limited to correspondence, grant applications, manuscripts, reports, abstracts, slide presentations and minutes.

- Adhere to established deadlines and schedules.

- Complete financial forms such as travel expense reports, advances and electronic cheque requisitions, payroll, purchase orders and journal entries.

- Gather and compile information for spreadsheets and reports.

- Set up and maintain filing systems, both electronic and hard copy.

- Assemble, copy, collate, and distribute documents and packages.

- Schedule and coordinate meetings including room bookings, agendas, catering and travel arrangements.

- Set up audiovisual equipment and teleconference calls.

- Conduct database, literature, and web searches to find references and articles used various documents such as research papers, grant applications, and reference manuals.

- Monitor, arrange repairs, and order supplies and office equipment.

- Maintain confidentiality of information.

- Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established departmental/unit policies and procedures.

Supervision

Supervise and direct the activities of up to 4 continuing employees.

- How To Apply To apply for this job, please submit your application online.

Employment Equity Statement





McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a solid commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ .

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at (phone hidden) ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews.

If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

📌 Administrative Coordinator, MIRIT (Canada)
🏢 McMaster University
📍 Canada