About Us:

GeologicAI is a Calgary-based start-up developing and deploying exciting new technologies for the energy and mining sectors. We build nifty geological robots that scan rocks, train AI to analyze the scan data, and make fancy software that makes all our results incredibly useful for finding and extracting natural resources. We are well-funded and growing rapidly and looking for amazing people to join our team.

We're a fast-growing well-funded company working on interesting products that are making difference to the world. Our products and services are helping find the hydrocarbons that power our world today, and the metals and minerals required for the energy transition of tomorrow .

About the Role:

The AP Accountant will provide hands-on administrative support to the Finance team, with a primary focus on the purchases, payables, and payments (PPP) cycle. The role is intended to consolidate recurring transactional work that is currently distributed across Finance/AP, Operations Administration, HR, and other team members.

The position will own routine process execution, documentation, follow-up, and data maintenance, allowing Finance and partner functions to spend more time on accounting, controls, analysis, planning, and higher-value operational work.

What You'll Do:

Purchases, Payables & Payments

- Review subcontractor invoices and approved timesheets for completeness, consistency, and required supporting documentation.
- Follow up on missing invoices, timesheets, approvals, purchase information, or other routine documentation.




- Code and prepare invoices for processing in Tipalti and other finance systems in accordance with established coding and approval rules.
- Maintain supplier and payment information when required, following approved controls for changes to banking or payment data.
- Support payment-cycle preparation, payment status follow-up, and routine communication with internal stakeholders and suppliers.
- Identify invoice, payment, or supplier-data exceptions and escalate material or non-routine issues to Finance.

Finance Administration & Reconciliations

- Perform routine bank, clearing-account, and payment-account reconciliations as assigned.
- Assist with recurring finance data entry, account maintenance, transaction matching, and supporting schedules.
- Maintain organized and audit-ready support for invoices, approvals, payments, supplier changes, and reconciliations.
- Support month-end administrative close activities and recurring finance checklists.

Procurement & Workflow Support

- Receive, triage, and forward invoices, procurement requests, and finance-related documentation to the appropriate shared inbox, workflow, or responsible team.




- Check that procurement and payment requests contain required information before routing them for review.
- Provide routine administrative coordination between Finance, Operations, HR, subcontractors, suppliers, and internal requestors.

Additional Finance Support

- Support recurring reporting, data preparation, and FP&A; activities where capacity permits.
- Assist with basic account analysis, spreadsheet updates, process documentation, and ad hoc Finance projects.
- Take on other repetitive or administrative Finance tasks as processes evolve and transaction volumes grow.
- Project work including ERP implementation support work possible.

Preferred Qualifications

- 1-3 years of experience in finance administration, accounts payable, bookkeeping, accounting support, procurement administration, or a related role.
- Working knowledge of basic accounting concepts, invoice processing, reconciliations, and financial controls.
- Strong Excel or spreadsheet skills and comfort with high-volume data entry and review.
- Experience with accounting, AP, procurement, or expense-management systems. Experience with Xero and/or Tipalti is an asset.
- Strong written communication, follow-up skills, and attention to detail.
- Ability to work independently on routine processes while escalating non-standard issues appropriately.

Working at GeologicAI you will enjoy the following benefits:

- A casual and fun work setting
- Extended health and dental benefits
- Flexible schedule and opportunities for remote work
- Robots with lasers!

📌 AP Accountant (Calgary)
🏢 GeologicAI
📍 Calgary