POSITION OVERVIEW

Multi Phase Electric Inc. is an electrical construction company that is currently seeking a Bookkeeper / Administrative Assistant to support day-to-day office operations. This role is primarily focused on bookkeeping, including invoice entry, accounts payable and receivable support, payment tracking, recordkeeping, and document organization. The successful candidate will also assist with administrative duties such as client communication, scheduling, filing, and general office support.

This is an entry-level position within a growing company with opportunities for advancement. We are looking for a self starter who is highly motivated, accurate, organized, and has impeccable attention to detail. The right candidate will have an excellent command of the English language, above average professional communication skills, and an excellent attitude.

Being tech friendly and having a knack for picking up recent software is an asset.

Prior experience is not necessarily required, but resourcefulness, common sense and the ability to pick up the job duties without extensive re-training is essential.

Hours of operation are 8:00am to 4:30pm Monday to Friday.

DUTIES

· Enter vendor bills, customer invoices, receipts, and related documents into bookkeeping software (QuickBooks) accurately and on time

· Assist with accounts payable and accounts receivable tracking

· Track invoices, payments, deposits, and payment follow-ups

· Maintain organized records for invoices, receipts, work orders, vendor documents, and customer account information

· Prepare and organize paperwork for monthly statements, bank deposits, and payment processing





· Support account reconciliation by preparing documents and flagging discrepancies for management review

· Communicate with vendors and customers regarding invoices, payments, and account inquiries

· Collect and handle sensitive financial and business information with accuracy and confidentiality

· Support bi-weekly payroll processing, reviewing timesheets and managing banked hours

· Assist with client communication and respond to inquiries in a professional manner

· Assist with project scheduling and set up initial appointments in the calendar

· Manage incoming calls and support general office communication

· Scan, sort, file, and manage office documents

· Coordinate couriers, registered mail, boardroom bookings, and other administrative tasks as needed

· Assist management with ad hoc administrative tasks

QUALIFICATIONS

- High School Diploma (or equivalent) Certificate or Diploma is an asset.
- Command of the English language, written and oral
- Above average organization skills
- Strong communication skills with the ability to professionally correspond with others
- Comfortable working in an open office setting
- Proficient with MS Office

· Experience with basic bookkeeping, invoicing, or accounting software is considered an asset · Strong accuracy and confidentiality when handling financial records and sensitive information

Pay: $20.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:
- Chestermere, AB: reliably commute or plan to relocate before starting work (required)

Language:
- English (required)

Work Location: In person

📌 Bookkeeper/Administrative Assistant (Chestermere)
🏢 Multi Phase Electric
📍 Chestermere