Position Overview

Ultralogix Inc. is seeking a Document & Records Specialist to support document digitization, records management, and data management projects.

This hands-on role involves preparing, scanning, organizing, classifying, and quality-checking physical and digital records. The ideal candidate is organized, detail-oriented, comfortable with technology, and committed to accuracy and confidentiality.

Key Responsibilities

- Prepare, scan, organize, and process physical and digital records.
- Review and classify documents using established naming conventions and metadata.
- Enter and validate information in document management systems.
- Perform quality checks for accuracy, completeness, readability, and proper classification.
- Identify duplicates, missing information, inconsistencies, and records requiring further review.
- Maintain document order, context, and integrity throughout processing.
- Protect confidential information and follow privacy and security requirements.
- Maintain accurate processing and project records.
- Ask questions when information or classification is unclear.

Qualifications

- Robust attention to detail and organizational skills.
- Comfortable using computers, scanners,



and digital information systems.
- Ability to accurately follow established procedures and requirements.
- Strong communication and problem-solving skills.
- Dependable and able to work independently and as part of a team.
- Experience with records management, digitization, document control, scanning, metadata, or information management is an asset.
- Experience working with confidential records or Indigenous organizations is an asset.

Our Approach Ultralogix is an Indigenous-owned and woman-led company based in Smithers, BC. We believe records represent people, histories, decisions, and relationships and must be handled with care, accuracy, confidentiality, and respect.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and interest in the position.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: From $28.00 per hour

Expected hours: No more than 32.0 per week

Benefits

- Casual dress
- Flexible schedule

Flexible language requirement:
- French not required

Work Location: In person

📌 Document & Records Specialist (Smithers)
🏢 Ultralogix
📍 Smithers