Our client is seeking a highly organized and proactive Executive & Property Administrator to support a busy business owner and assist with a variety of executive, administrative, leasing, and property coordination responsibilities. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their work, and can confidently manage competing priorities with minimal direction.

Your Success Will Be Defined By Your Ability To

- Manage calendars, meetings, deadlines, and follow-up items for a busy executive.

- Assist with email and communication management, ensuring urgent matters are addressed promptly.

- Anticipate needs, prioritize tasks, and proactively coordinate next steps on key initiatives.

- Coordinate tenant communications and support leasing administration activities.

- Manage vacancy and turnover processes, including listings, inquiries, showings, and documentation.

- Maintain accurate records, trackers, agreements, and key dates.

- Coordinate information and communication between stakeholders, vendors, tenants, and internal team members.

- Support special projects, research assignments,



and operational initiatives as required.

- Develop systems, processes, and checklists to improve efficiency and organization.

Your strengths include:

- Several years of experience in an Executive Assistant, Personal Assistant, Project Coordinator, Office Coordinator, Property Administration, Leasing, Event Planning, or similar role.

- Exceptional organizational and time management skills with the ability to juggle multiple priorities.

- Strong initiative and a proactive approach to problem solving.

- Excellent written and verbal communication skills.

- High attention to detail and accuracy when managing schedules, documentation, and deadlines.

- Professionalism, discretion, and the ability to handle confidential information.

- Ability to adapt to changing priorities and responsibilities in a energetic setting.

- Experience within construction, property management, leasing, or real estate is considered an asset but is not required.

- Access to a reliable vehicle is a must.

📌 Executive & Property Administrator (Calgary)
🏢 RECRUITMENT PARTNERS
📍 Calgary