Financial Administrator

Job Posting | Full time | Applications close October 16, 2026

Hours

35 hours per week

Location

118 Oakdene Avenue, Kentville, Nova Scotia

Compensation

$28 to $30 per hour, depending on education and experience

Anticipated start date

November 2, 2026

Reports to

Executive Director

About VCLA

Valley Community Learning Association is an adult learning centre serving communities in the Annapolis Valley. We create welcoming spaces where adults can strengthen their education, employment, language, life, and community connections. Our mission is to embrace and support adults to learn, dream, and grow.

The opportunity

VCLA is seeking a skilled and dependable Financial Administrator to manage day-to-day financial operations and help the organization meet its responsibilities to employees, learners, funders, donors, government agencies, and the Board. The successful candidate will combine strong bookkeeping and payroll knowledge with sound judgement, careful attention to detail, discretion, and a cooperative approach.

Key responsibilities

- Process revenues, expenditures, invoices, payments, deposits, credit card transactions, expense claims, travel claims, donations, and fundraising transactions using Sage.
- Maintain complete and accurate records for the general ledger, accounts receivable, accounts payable, payroll, cash, and supporting financial documentation.
- Prepare employee payroll, participant training allowances, and wage subsidy payments accurately and on time.
- Submit payroll remittances and prepare annual T4, T4A, and Record of Employment forms.
- Administer employee health, registered pension, and retirement savings plans, including deductions and remittances.
- Complete monthly reconciliations of cash, bank, credit card, and investment accounts, and prepare the semi-annual HST public service bodies rebate.
- Maintain project-level financial records, allocate revenues and expenses with the Executive Director, and record deferred revenue monthly.
- Prepare financial statements and project reports for management,



the Board Treasurer, funders, funding applications, Board meetings, and the Annual General Meeting.
- Monitor funding agreements and project spending, and promptly identify potential underspending, overspending, or other variances.
- Prepare supporting information for the annual financial review and liaise with the external accountant or reviewer.
- Issue and document charitable donation receipts in accordance with Canada Revenue Agency requirements and VCLA procedures.

Qualifications
- Post-secondary education in accounting, business administration, finance, or a related field, or an equivalent combination of education and experience.
- Training or certification in payroll administration and a strong foundation in accounting principles.
- Demonstrated proficiency with Sage accounting software and spreadsheets.
- Experience with payroll, accounts payable and receivable, reconciliations, general ledger maintenance, and financial reporting.
- Experience working in a nonprofit or charitable organization, including project-based or restricted funding.
- Knowledge of current payroll requirements, employment standards, charitable receipting, and sound financial controls.
- Excellent accuracy, organization, time management, communication, and problem-solving skills.
- Ability to protect confidential information and work respectfully with colleagues, learners, funders, and community partners.

How to apply Please email a cover letter and résumé to [email protected] by October 16, 2026. Use “Financial Administrator Application” as the subject line. Applicants should be prepared to provide professional references. A satisfactory criminal record check will be required as a condition of employment.

VCLA welcomes applications from people with diverse identities, backgrounds, abilities, and lived experiences. We are committed to an accessible and inclusive hiring process. Applicants who require accommodation may identify what they need when applying.

Pay: $28.00-$30.00 per hour

Expected hours: 35.0 per week

Benefits

- Casual dress
- Company pension
- Dental care
- On-site parking

Work Location: In person

📌 Financial Administrator (Kentville)
🏢 Valley Roots Housing Association
📍 Kentville