Bilingual proficiency in English and Mandarin is required for this position.

Office Safety Support

- Assist with routine office safety inspections, including fire safety equipment, emergency exits, and identification of potential workplace hazards.

- Support the maintenance of office HSE documentation and preparation of safety meeting minutes.

- Help ensure office safety practices remain aligned with applicable Canadian and Alberta occupational health and safety requirements.

New Employee Safety Orientation

- Conduct HSE safety orientations for new office employees.

- Provide information on emergency evacuation procedures, designated evacuation routes, emergency contacts, and applicable HSE policies and procedures.

Contractor Qualification &

- Compliance Support – Remote

- Support the HSE Coordinator and HSE Adviser with contractor prequalification and documentation processes.

- Follow up on contractor training records, licenses, certifications, and qualifications to verify compliance with Alberta regulatory requirements and company policies.

HSE Documentation &

- Data Management

- Organize and maintain HSE files on SharePoint and shared drives using skilled formatting and standardized naming conventions.

- Perform regular backups of HSE documentation to company servers to maintain data security, accessibility, and traceability.

- Assist with the preparation and generation of HSE reports for management review.

First Aid &

- Safety Equipment Administrative Support

- Maintain office first aid records and safety equipment maintenance logs.

- Assist with documenting and monitoring first aid events and related records.

Camp &

- Remote Site Booking Support

- Assist the HSE Coordinator with booking accommodations for personnel at camps following completion and approval of required qualifications.

- Manage more than 3,000 annual camp bookings, including coordination of Camp Cost Codes,



distribution of booking confirmations, and maintenance of accurate booking records.

- Coordinate remotely with on-site management and contractors to ensure timely communication and effective booking support.

Emergency Response &

- Drill Support

- Assist the HSE department with planning and coordinating emergency response drills for the Calgary office.

- Collect and document drill results, observations, and improvement recommendations, ensuring records are complete and actionable.

Hazard Assessment &

- File Management

- Assist with organizing and maintaining office Hazard Assessment documentation.

- Support remote site teams with the organization and maintenance of required documentation and records.

Employee Training

- Maintain employee HSE training records, including new employee orientation documentation and remote tracking of on-site training certifications.

- Assist with coordinating training schedules and monitoring compliance with required training.

PPE Supply Support – Remote

- Assist with compiling PPE requirements for personnel working at remote sites.

- Support PPE procurement processes, including PR, PO, and MR documentation, allocation, tracking, and recordkeeping.

HSE Qualification Renewal Follow-Up

- Monitor employee and contractor HSE certifications and qualification renewal dates.

- Follow up on upcoming and expired certifications to support ongoing compliance with Alberta regulations and company requirements.

Budget &

- Expense Support

- Track HSE department budgets, expenditures, and related costs.

- Assist with maintaining expense records and preparing budget and expenditure reports for management review.

Compliance &

- Regulatory Support

- Assist with preparing office and remote site documentation for government and third-party inspections.

- Support internal audits, compliance reviews, and regulatory checks to help ensure adherence to company policies and the requirements of the Alberta Occupational Health and Safety Act.

📌 Health, Safety & Environment Administrator (Calgary)
🏢 COOEC
📍 Calgary