Job Overview

Talentflow Inc. is seeking an experienced Healthcare Staffing Operations Coordinator to support the growth of our healthcare staffing division.

We are looking for someone with direct staffing experience who understands the process of recruiting, screening, onboarding, scheduling, and supporting healthcare professionals such as PSWs, RPNs, and RNs.

This is a hands-on role for someone who is organized, reliable, and comfortable helping build staffing systems within a growing agency.

Duties

- Recruit, screen, interview, and onboard PSWs, RPNs, RNs, and other healthcare professionals.
- Verify credentials, certifications, references, availability, and required documentation.
- Maintain an organized pool of qualified and ready-to-work healthcare workers.
- Coordinate employee availability and shift scheduling.
- Support last-minute staffing requests, call-outs, and replacement coverage.
- Maintain employee files and staffing records.
- Help develop onboarding checklists, credentialing procedures, and staffing workflows.
- Track worker availability, placements, completed shifts, and required follow-ups.
- Support timesheet collection and provide required information for payroll and invoicing.
- Communicate professionally with healthcare workers and client contacts regarding staffing needs.
- Assist with client onboarding documents and staffing requests when required.
- Recommend improvements to staffing procedures based on previous industry experience.

ExperienceRequired
- Minimum 2 years of staffing, recruitment, healthcare staffing, or related experience.
- Strong organizational and communication skills.
- Experience screening and onboarding employees.




- Ability to manage multiple staffing requests and priorities.
- Ability to work independently in a growing company.

Strongly Preferred
- Direct experience working for a healthcare staffing or temporary staffing agency.
- Experience recruiting or scheduling PSWs, RPNs, and/or RNs.
- Experience working with retirement homes, long-term care, home-care organizations, supportive housing, or similar healthcare environments.
- Experience handling temporary shifts and last-minute staffing requests.
- Knowledge of healthcare worker credentialing and compliance requirements.
- Experience using staffing, scheduling, CRM, or applicant tracking software.

What We Are Looking For This is not a senior corporate management position.

We are looking for someone who has practical healthcare staffing experience and can help Talentflow build an organized staffing operation.

The ideal candidate understands what happens from the moment a client requests a healthcare worker through scheduling, worker confirmation, shift completion, and administrative follow-up.

Job Type

Part-time, approximately 20–25 hours per week

Initial 3-month contract, with the possibility of extension, increased hours, or full-time employment as Talentflow grows.

Compensation

$28.00–$35.00 per hour, depending on experience.

Why Join Talentflow?

- Help build a growing healthcare staffing division.
- Work directly with company leadership.
- Opportunity to help shape staffing systems and processes.
- Potential for increased hours and responsibility as the company grows.

Pay: $28.00-$35.00 per hour Expected hours: 20.0 – 25.0 per week

Benefits

- Casual dress
- In office parking
- Work from home

Work Location: Hybrid remote in York, ON M9N 1V8

📌 Healthcare Staffing Operations Coordinator (York)
🏢 Talentflow
📍 York