HVAC and Refrigeration Service Estimator

Fountainhead Mechanical Inc. - Calgary, AB

Salary: From $110,000 per year

Job type: Full-time, permanent

Location: Calgary, AB T2G 4E1 - in person, with customer site visits

About the opportunity

Fountainhead Mechanical is looking for an HVAC and Refrigeration Service Estimator to prepare accurate, clearly scoped quotations for commercial HVAC and refrigeration repairs, equipment replacements, and corrective work.

Most quote requests come directly from our service work and technician recommendations. You will review service reports, photos, equipment information, and field findings, then work with technicians and suppliers to turn those recommendations into complete, practical customer quotations. Formal RFPs and project tendering make up only a small portion of the role.

We are looking for someone who understands commercial HVAC and refrigeration service work, not just estimating from drawings. You should be comfortable identifying what a repair or replacement will require, asking the right questions, allowing realistic labour, and explaining the proposed work clearly to customers.

This position is suited to an experienced service estimator or a commercial HVAC/refrigeration technician or supervisor with robust quoting and job-planning experience.

What you will do

- Turn service findings into quotations. Review quote requests, technician notes, service reports, photos, and equipment details to establish the recommended work and prepare a complete scope.
- Confirm the details before pricing. Speak with technicians, customers, suppliers, and subcontractors to resolve missing information. Attend site visits when needed to verify equipment, access, installation requirements, and site conditions.
- Build accurate repair and replacement estimates. Account for labour, parts, materials, equipment, subcontracted work, access requirements, disposal, and other costs necessary to complete the job.
- Source parts and equipment.



Obtain supplier pricing, confirm equipment and component suitability, and account for availability and lead times.
- Write clear customer proposals. Explain the recommended work, inclusions, exclusions, and assumptions so customers understand what they are approving.
- Manage your quotation workload. Prioritize incoming requests, meet quotation deadlines, follow up on outstanding proposals, and maintain accurate records of pending and approved work.
- Support approved work through completion. Coordinate with estimations coordinators and field teams to communicate scope, arrange materials, support scheduling, and answer questions as work progresses.
- Maintain estimating accuracy. Review job costs and field feedback, support change-order pricing and billing, and use completed-job results to improve future estimates.

What you bring

- Strong working knowledge of commercial HVAC and refrigeration service, repairs, and equipment replacement.
- Experience preparing quotations or developing scopes, labour allowances, and material requirements for mechanical service work.
- The ability to interpret technician findings and recognize when additional information is needed before work can be accurately quoted.
- An understanding of the practical requirements of completing work in occupied buildings, including access, shutdowns, and coordination with customers.
- Proficiency with Microsoft Office, including Excel and Outlook, with the ability to maintain organized quotation and job records.
- Clear written and verbal communication, strong attention to detail, and the ability to manage multiple quote requests.




- Sound judgment, accountability, and a customer-service approach to resolving problems.

Preferred qualifications

- Three or more years of HVAC or refrigeration service-estimating experience.
- A relevant HVAC, refrigeration, or mechanical trade certification.
- Experience using Simpro or comparable estimating and service-management software.
- Experience coordinating commercial HVAC or refrigeration repairs and equipment replacements after quotation approval.

Experienced commercial service technicians and supervisors with demonstrated quoting experience are encouraged to apply.

Compensation and benefits

- Salary starting at $110,000 per year and a company vehicle.
- Extended health, dental, and vision coverage, plus life and disability insurance.
- A generous health and wellness account.
- RRSP matching, paid time off, and paid holidays.
- Professional development opportunities, company events, and on-site parking.

About Fountainhead Mechanical Fountainhead Mechanical provides plumbing, heating, HVAC, refrigeration, and preventative maintenance services in Calgary. We specialize in customer service and value practical solutions, quality workmanship, and following through on our commitments.

Our estimators work closely with our service technicians and coordinators to help customers understand the work their equipment needs and ensure approved work is properly planned.

How to apply

Apply through Indeed with your resume highlighting your commercial HVAC and refrigeration service experience, quotation experience, and the types of repairs or equipment replacements you have estimated.

Applicants must be able to commute reliably to our Calgary location or relocate before starting work.

Pay: Up to $110,000.00 per year

Benefits

- Company car
- Company events
- Dental care
- On-site parking
- RRSP match
- Vision care
- Wellness program

Work Location: In person

📌 HVAC and Refrigeration Service Estimator (Calgary)
🏢 Fountainhead Mechanical
📍 Calgary