Arctic Arrow is a Canadian owned and operated company specializing in powerline transmission, distribution, and underground cable work.

We offer exemplary construction and maintenance services in the power utility sector across Canada and operate out of offices located in Abbotsford, Surrey, Cranbrook, Sparwood, and Fort St. John, British Columbia as well as Calgary and Edmonton, Alberta.

The Office Administrator will be responsible for providing administrative support to the Operations, Fleet and Safety Department.

Reception Duties

Provide reception coverage, including greeting visitors and managing phone inquiries

Process incoming and outgoing mail and courier shipments

Manage office and refreshment supply inventory and ordering

May help to organize internal office events and functions

Upload required documents to M-Files (training will be provided)

Offers administrative support as required by company needs

Fleet Administration

Maintain accurate records of all company fleet vehicles, including registration, insurance, and licensing documentation for Alberta and British Columbia.

Create and track fleet purchase orders

Schedule and track routine vehicle maintenance, inspections, and repairs to ensure compliance with safety regulations

Monitor fuel usage and fuel card transactions across the fleet

Coordinate vehicle assignments and availability for field crews and projects

Track and renew vehicle permits, certifications, and safety inspections (e.g., commercial vehicle inspections, DOT compliance)

Upload required documents to M-Files (training will be provided).

Offers administrative support as required by Fleet Department.

Secondary Support

Safety Administration Support





Maintain and update safety records, certifications, and training documentation for all employees

Track expiry dates for safety tickets and certifications (e.g., First Aid, WHMIS, Fall Protection, Confined Space, Ground Disturbance) and schedule renewals

Coordinate and schedule safety training sessions and toolbox talks for field crews

Assist with ordering and tracking of PPE

Upload required documents to M-Files (training will be provided).

Support onboarding of new field staff with paperwork/documentation

Ad hoc Safety Admin support as directed by the HSE Manager.

Project Administration Support

Coordinate travel arrangements for management and field crew

Create project numbers for new projects

Assist with tracking material orders, deliveries, and inventory for active projects

Print project binders

Manage document control — version tracking, distribution lists, filing conventions

Upload required documents to M-Files (training will be provided).

Coordinate with vendors/suppliers on order status and documentation

Requirements

High School Diploma plus some related business or other post-secondary courses or education from a recognized institution.

3 years in an administrative, receptionist or customer service role.

Excellent written and verbal communication skills in English

Attention to detail

Ability to shift priorities and reach varying deadlines. Robust "can-do" approach to work.

Proficient skills in Word, Excel, and the ability to learn new software as required

Ability to deal effectively with all levels of staff within different functional areas of the company

Professional demeanor and appearance

Hours per week: 40 hours, between 7:30am and 4:30 pm

📌 Office Administrator (Winnipeg)
🏢 Arctic Arrow Powerline Group
📍 Winnipeg