About the Role

Theresa Place Media Inc. (TPM) is looking for an organized, energetic and detail-oriented Part-Time Event & Education Coordinator to join our growing team.

TPM provides association management, event management and marketing services to clients across Ontario and Canada. In this role, you'll support multiple association clients with the planning and delivery of educational programs, networking events, webinars, meetings and other member events.

This is a great opportunity for someone who loves events, enjoys working with people and is exceptionally good at keeping track of details and deadlines.

Our workplace is fun, collaborative and relaxed, but our client work moves quickly. We're looking for someone who can enjoy the environment while taking ownership of their responsibilities, staying organized and delivering professional work for our clients.

This position is in-office at our Burlington location and requires travel to client events and meetings. The role will begin at approximately 10–20 hours per week, with the potential to grow into a full-time position as TPM and our client portfolio continue to grow.

What You'll Be Doing

Events & Education

Coordinate educational sessions, seminars, webinars, networking events, annual general meetings and other association programs. Manage event details from initial planning through post-event follow-up. Maintain education and event calendars for multiple association clients.

Coordinate venues, catering, audiovisual requirements, room layouts, signage and event logistics. Prepare event timelines, run-of-show documents and planning checklists. Coordinate speakers, moderators, panelists and other program participants.

Collect speaker biographies, headshots, presentations and required documentation. Coordinate attendee registration and maintain accurate registration records. Prepare name badges, signage, registration materials and event supplies.

Attend events to assist with setup, registration, speaker coordination, troubleshooting and event execution. Coordinate virtual education sessions and webinars, including Zoom setup and speaker support. Complete post-event follow-up, evaluations, attendance records and reporting.

Client & Committee Coordination

Work with association Boards, committees, volunteers and TPM team members. Schedule and attend event and education committee meetings. Assist with meeting agendas and supporting materials. Take meeting notes and track action items and deadlines.





Follow up with committee members, speakers, venues and suppliers. Keep clients and the TPM team informed about event progress, upcoming deadlines and outstanding items. Build positive, professional relationships with clients, members, volunteers and industry partners.

Marketing & Communications Coordination

Working alongside TPM's marketing team, you will:

Provide accurate event information for social media, email campaigns and websites.Coordinate promotional timelines for events and educational programs. Ensure registration details, dates, speakers, pricing and program information are accurate. Identify upcoming marketing needs and provide the marketing team with information well in advance of deadlines.Review event communications for accuracy before distribution.

Administration & Registration

Respond to attendee and member questions regarding events and education programs. Monitor registrations and prepare registration updates. Maintain organized client and event files. Track event expenses, invoices and receipts.Maintain accurate information within client databases and event platforms. Assist with certificates of attendance and continuing education documentation where applicable.Support other association and event-related administrative duties as required.

What We're Looking For

1–2 years of experience in event coordination, association management, education programming, hospitality, administration or a related role is preferred. Exceptional organizational and time-management skills. Strong attention to detail.

Excellent written and verbal communication skills. Comfortable managing multiple clients, projects and deadlines simultaneously. Strong follow-through and accountability. Ability to anticipate what needs to happen next rather than waiting to be assigned every task.Comfortable communicating with professionals, Board members, volunteers, speakers, suppliers and event attendees.

Able to work independently while also being part of a collaborative team. Comfortable working in a fast-paced environment where priorities can change.

Technology Skills





Strong computer skills are important for this position.

Candidates should be comfortable and proficient working with:

Microsoft 365, including Outlook, Word, Excel and PowerPoint. Google Workspace, including Gmail, Google Drive, Docs, Sheets and Calendar. Zoom and other virtual meeting platforms. Experience with Canva, event registration systems, email marketing platforms, association management software or CRM/database systems is considered an asset.

Position Requirements

This is an in-office position at TPM's Burlington office. Approximately 10–20 hours per week, with hours varying depending on client and event schedules. Availability for occasional early mornings, evenings and weekends is required.

Must be willing and able to travel to client events, conferences and meetings. A reliable vehicle and valid driver's licence are required. Some overnight and out-of-town travel may be required. Must be comfortable transporting event materials and supplies when required.

Why Join TPM?

We're a growing company with a fun, relaxed and collaborative workplace. We work hard for our clients, but we also believe work should be an enjoyable place to spend your day.

You'll work with a creative and supportive team and have exposure to a wide variety of events, industries and association clients. No two weeks are exactly the same.

For the right person, this part-time position has the potential to develop into a full-time role as our business continues to grow.

Compensation

$23–$25 per hour, based on experience.

What Success Looks Like

Our clients shouldn't have to worry about whether their next event is on track.

You'll know what's coming up, what needs to be done, who's responsible for it and when it's due. You'll communicate early when you need something, follow up when necessary and make sure details don't fall through the cracks.

We're looking for someone who takes ownership, enjoys being busy and gets genuine satisfaction from seeing a well-organized event come together.

Pay: From $23.00 per hour

Expected hours: No less than 10.0 per week

Benefits

- Casual dress
- Company events
- Dental care
- Mileage reimbursement
- On-site gym
- In office parking

Experience:
- Event planning: 2 years (preferred)
- Administrative: 2 years (preferred)

Licence/Certification:
- Driving Licence (preferred)

Willingness to travel:
- 25% (preferred)

Work Location: In person

📌 Part-Time Event & Education Coordinator (Burlington)
🏢 Theresa Place u0026
📍 Burlington