Position Summary:

The Procurement Specialist plays a critical role within the Procurement Team by supporting the Contracts and Procurement Manager in acquiring goods and services efficiently and cost-effectively. The position is responsible for maintaining supplier relationships, ensuring compliance with procurement policies, and delivering value-driven solutions that meet Trigon’s operational needs.

Key Responsibilities:

Customer Interface

· Build and maintain effective relationships with internal stakeholders across all departments.

· Process purchase requisitions in alignment with business requirements and procurement policies.

· Recommend improvements to procurement systems and processes.

· Promote cost-saving initiatives, including standardization, vendor-managed inventory (VMI), and supply contracts.

Supplier Management

· Assist in monitoring and evaluating supplier performance, ensuring compliance with service level agreements.

· Collaborate with vendors to optimize service delivery and address performance issues.

· Support the development and maintenance of strategic supply agreements.

· Conduct supplier visits, ensuring ethical and professional engagement.

· Recommend strategies for streamlining the supplier database to enhance procurement efficiency.

Purchasing and Contracting

· Execute procurement activities in accordance with applicable regulations, company policies, and industry best practices.

· Ensure compliance with competitive bidding processes and internal audit standards.

· Monitor market trends and supply chain conditions, reporting potential impacts to the organization.

· Expedite the delivery of goods and services as required to meet operational deadlines.





Detailed Responsibilities:

1. Procurement Operations:

o Prepare contracts valued at up to $40K for execution. o Issue purchase orders for goods and/or services valued up to $24K.

o Review purchase requisitions for accuracy and clarity, ensuring alignment with procurement policies.

o Process the purchase requisitions as defined in the procurement policies.

o Obtain competitive quotes from approved suppliers.

o Foster collaborative relationships with internal teams and external partners.

o Uphold safe work practices in all procurement activities.

1. Stakeholder Engagement:

o Represent the Contracts and Procurement Department across all business units. o Advocate for cost-saving measures, standardization, and waste reduction in procurement processes.
1. Supply Chain Expertise:

o Ensure the timely acquisition of materials and services that meet Trigon’s quality and cost requirements. o Operate within financial limits defined by the Board of Directors’ Delegation of Authority.

o Negotiate pricing, terms, and conditions with suppliers, subject to managerial review and approval.

o Evaluate supplier performance using KPIs related to delivery, service quality, and pricing.

o Administer surplus disposal processes for items valued up to $15K, ensuring compliance with company policies.





Standards and Expectations:

· Demonstrate professionalism, integrity, and compliance with Trigon’s Conflict of Interest and Employment Policy.

· Uphold the SCMA Code of Ethics.

· Ensure adherence to trade agreements, procurement standards, and internal guidelines.

· Deliver accurate, high-quality results within deadlines.

· Protect confidential information with diligence and discretion.

· Embrace organizational changes and commit to continuous improvement.

· Work independently and collaboratively, fostering a team-oriented culture.

· Identify opportunities for process improvement and recommend best practices.

· Address internal inquiries with a customer service mindset, providing timely and effective solutions.

Skills and Abilities:

· Solid communication skills, both written and verbal.

· Excellent interpersonal, analytical, and problem-solving abilities.

· Effective time management and organizational skills.

· Skilled in negotiation and vendor management.

· Proficiency in Microsoft Office 365 and procurement software.

Education and Experience:

Minimum University Degree in Business, Supply Chain Management, or related discipline.

SCMP Designation or current enrollment with relevant industry experience.

Experience - Minimum 3 years

Preferred SCMP Designation or current enrollment with relevant industry experience.

Pay: $85,000.00-$105,000.00 per year

Benefits

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program

Work Location: In person

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