Company Description

Coldwell Banker Mountain Central is a real estate brokerage firm based in Calgary, Alberta, Canada. It is a franchise of the larger Coldwell Banker network, which is one of the oldest and most established real estate franchises in North America. Coldwell Banker Mountain Central has a team of experienced real estate agents who are knowledgeable about the Alberta market.

Role Description

We are seeking a highly organized and detail-oriented Real Estate Conveyance Administrator to join our dynamic team. In this role, you will play a crucial role in supporting our real estate operations, ensuring smooth and efficient processes.

Document Management

- Maintain accurate and up-to-date real estate transaction data, files and spreadsheets
- Prepare and organize necessary conveyancing documents to send to lawyers and other brokerages
- Ensure that all paperwork is submitted through all platforms, i.e. Nexone, Deal Manager (back office)
- Organize and store physical and digital files

Communication

- Communicate effectively with realtors, other brokerages, lawyers and staff
- Respond to inquiries and resolve issues in a timely manner
- Answering phones, taking messages and directing calls

Accounting

- Ensure all deposits are received and recorded in a timely fashion
- Follow up on outstanding payments from lawyers and other brokerages
- Assist with financial tasks, such as expense reports and invoice processing

Clerical

- Printing, copying,



scanning and faxing of documents
- Distribute mail and courier packages
- Maintain office supplies

Administrative Support

- Provide administrative support to the real estate agents, including training on systems and office equipment
- Assist with organizing and prioritizing workload to meet deadlines and ensure efficient workflow
- Monitor listings on website platforms, including global luxury
- Assist with month end duties

Qualifications

- Proven experience in real estate administration or a related field
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Proficiency in Administrative Assistance tasks
- Able to prioritize and multitask effectively
- Experience with real estate software and tools is a plus
- Relevant certification or diploma in a related field is beneficial

Industry

- Real Estate

Employment Type

Full-time

Job Types: Full time, Permanent

Pay: $20.00-$25.00 per hour

Benefits

- Dental care
- Extended health care
- On-site parking
- Vision care

Application question(s):
- Do you have experience working with Real Estate software?
- Do you have any experience working for a Real Estate company? If so, how many?

Experience:
- Office: 2 years (required)

Work Location: In person

📌 Real Estate Administrative Assistant (Calgary)
🏢 Coldwell Banker
📍 Calgary