Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional customer service and administrative support. You will be the first point of contact for visitors and callers, managing front desk responsibilities with professionalism and enthusiasm.

Your organizational skills and attention to detail will help create a welcoming environment while supporting various administrative functions that keep our office running efficiently.

Duties

- Receiving telephone calls and other communications relating to invoices and general matters, determining the purpose of the inquiry, and providing the necessary information, or referring the inquiry to appropriate personnel. Planning and scheduling of events, meetings, bookings, etc.
- Handling regular correspondence regarding Town services, utilities, and other such general matters.· Facilitating over the counter, mailed and electronic payments at the Town Office, and preparing the proper receipting of these transactions.
- Basic accounting (Administer billings, accounts payable and accounts receivable) and preparing deposits.
- Preparation of Tax Certificates, business licenses, and animal permits
- Maintaining cemetery records· Receiving and sending deliveries of mail, supplies, and other packages .
- Ensuring the Town office is stocked with paper, envelopes, forms, stationary, and other essential supplies.
- Assisting Members of Administration with general/clerical work. Provide administrative support such: as compose, edit and process correspondence,



reports and meeting materials.
- Process incoming mail and inquiries, prioritize for urgency and direct to appropriate response or action.
- Maintain log of items requiring attention and contact assigned work areas to obtain updates.
- Provide inter-municipal support services as required
- Other duties as assigned

Skills

- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation and communication
- Excellent computer skills with the ability to learn recent software quickly and efficiently
- Strong data entry skills with high accuracy and attention to detail
- Experience handling multi-line phone systems with professional phone etiquette
- Knowledge of customer service best practices to provide friendly support to clients and visitors
- Familiarity with office procedures is a plus, including front desk operations
- Ability to perform filing, proofreading, and basic bookkeeping tasks using QuickBooks or similar programs
- Demonstrated organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Experience with receptionist duties is advantageous but not required

Join us in creating a welcoming atmosphere while supporting our team’s administrative needs! This paid position offers an excellent opportunity to develop your skills in a vibrant office environment. Pay: $23.05 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Employee assistance program
- Extended health care

Work Location: In person

📌 Receptionist/Administrative Assistant (Raymond)
🏢 Town of Raymond
📍 Raymond