ICCC is seeking a professional, dedicated member of the Administration Department with five (5) to ten (10) years of experience for a long-term career position. The Senior Receptionist Administrative Office Assistant will be responsible for preparing customer correspondence in a technical environment and work collaboratively with Technical and Sales Department personnel. Skillset for both Microsoft Office “Word” and “Excel” applications should be intermediate to advance levels of competency.
Note:
To apply for the position, you must have either a Valid Work Visa or be a Permanent Citizen of Canada!
Responsibilities and Duties within a Shared Office Environment:
- Use of a Multi-Line Telephone System:
- Incoming Calls must be Answered in a Clear, Professional, Friendly, and Timely Manner. The Applicant must possess Robust Communication Skills.
- Screen and Direct Incoming Calls to Appropriate Departments/Personnel and take Detailed Messages when required.
- Prepare and Draft Technical Correspondence (i.e. Letters, Emails) and Quotations for the Sales Department.
- Prepare Incoming Sales Orders from Customers and Prepare Invoices for Outgoing Orders.
- Review and Distribute Incoming Emails to Appropriate Departments/Personnel.
- Maintain the General Filing System and add new Documentation Daily in an Organized Manner (i.e. Chronologically/Alphabetically).
- Provide Administrative Support to ensure Detailed Accuracy and Timeliness of Tasks at hand to Work with Timelines Set by Supervisor.
- Crosstrain with the Purchasing Department to Assist with Correspondence, Inquire for Outstanding Purchase Order Status, and Freight Arrangements.
- Possible Crosstraining with the Accounting Department with Correspondence and Accounts Payable/Accounts Receivable.
Qualifications and Skills:
Education and Experience Requirements
- College/University Education in related fields (i.e. Business, Administration).
- Previous Office Work Experience of Five (5) to Ten (10) Years.
- Proficient Experience with Microsoft Office Word & Excel.
Skills & Abilities Required from Applicant:
- Ability to Work in a Collaborative, Team-Orientated Environment.
- Ability to Prioritize and Multi-Task Daily Responsibilities.
- Ability to Complete Tasks with Minimal Direction/Instruction from Supervisor.
- Ability to Work Under Pressure and Meet Deadlines.
- Attention to Detail.
- Arriving to Work Punctually and with a Positive Attitude Daily.
Job Opportunity Information:
- Full Time, Permanent Position.
- In-Person Work Only (i.e. No Remote Work).
- Eight (8) Hours a Day (8:30am to 5:30pm with a One (1) Hour Lunch Break).
- Five (5) Days a Week (Monday to Friday).
- Annual Salary Starting between $44,500.00 - $46,500.00.
Benefits:
- Medical Perks Begin After Three (3) Months of Employment.
- Extended Health Care.
- Life Insurance.
- Free On-Site Parking.
- Convenient Access to Public Transportation (Consistent Bus Routes, Close Proximity to Go Station).
- On-Site Training Provided by Supervisors.
- Chance for Growth and Advancement within the Company.
- Opportunity to Crosstrain with Various Departments.
- Consistent Full-Time Hours for Long-Term Employment and Job Security.
Pay: $44,500.00-$46,500.00 per year
Benefits
- Extended health care
- Life insurance
- On-site parking
Application question(s):
- Are you located in the Burlington/Hamilton/Oakville/Waterdown/Ancaster region?
- Are you comfortable with the daily in-person working hours of 8:30am-5:30pm, Monday to Friday? Note: No Remote Work Available.
- Are you comfortable with the starting annual salary range?
- Are you able to begin employment immediately (i.e. no 2-week notice required)?