Job Summary

South West Yorkshire Partnership NHS Foundation Trust is currently recruiting for a Team Secretary for Core Service at Laura Mitchell.

The applicant will be required to work as part of a very busy secretarial team providing administrative and secretarial support to the medics in the Core Service Team. This is a full time role (9.00am 5.00pm Monday - Friday), office based.

For any further information please contact Toma Daruliene, Locality Resource Manager 07584011813

Joining us as a Team Secretary within the Core Team means becoming part of a dynamic, compassionate, and forward-thinking service dedicated to making a real difference in peoples lives. In this vital role, you will provide high-quality secretarial and administrative support, ensuring the smooth and efficient operation of the service. You will work alongside experienced clinicians and passionate professionals, helping to deliver exceptional mental health care to those who need it most.

At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role.

We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.

Main duties of the job The post holder will be based at Laura Mitchell Health and Wellbeing Centre, Halifax and it is office based role. They will work primarily with the Core team to ensure that all admin and secretarial duties are fulfilled and will provide an essential part of the service.

Administrative Support: Provide comprehensive secretarial service including, minute-taking, diary management, and handling correspondence.

Communication: Act as a first point of contact for internal and external enquiries, ensuring professional and sensitive communication with service users.

Appointment Coordination: Manage clinical diaries, book appointments, and coordinate meetings, ensuring timely and accurate scheduling.

Record Management: Maintain accurate and confidential records using electronic patient record systems (e.g., SystmOne,), ensuring compliance with data protection and information governance policies.

Team Collaboration: Work closely with multidisciplinary teams, contributing to a supportive and efficient working environment.

The postholder will be required to undertake any other administrative tasks as required including the use of system 1 and attending meetings to take minutes. Excellent knowledge of Microsoft packages is essential.

There may be a requirement at times to cover reception service to provide cover for sickness or holidays if required.

All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.

About Us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Details

Date posted

22 September 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year

Contract

Permanent

Working pattern

Full time, Flexible working

Reference number

C9378-CK2560

Job locations

Laura Mitchell Health & Wellbeing Centre

Great Albion Street

Halifax

HX1 1YR

United Kingdom

Job responsibilities

JOB SUMMARY

Service user contact referred to in this will only apply when working within a clinical area.

The Post-holder Will:





Under the supervision/direction of the Line Manager/Administrative Supervisor, within a delegated framework for agreed tasks and seeking support as and when necessary, provide a comprehensive, confidential, Secretarial/administrative service to clinical/support services, in an efficient and confidential manner.

Provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times.

Demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service.

May work within clinical environments where conflict resolution may be required.

Act as principal point of contact for users of the service eg, individuals from within/outside the Trust, service users and members of the public etc.

Work flexibly to meet the needs of the service.

Develop and maintain good working relationships by being, flexible, adaptable, polite, positive and empathetic, communicating effectively and informatively.

Work with sensitivity and have a good understanding of the service provision and issues experienced by its users.

Prioritise own tasks, exercising a degree of independence, initiative and judgement. Assess situations, identify and resolve potential problems within own skill set. Refer and seek guidance on issues outside of postholders level of competency or authority to the Line Manager.

Work within well-established departmental/Trust policies, procedures, protocols, guidelines and established service delivery plans at all times.

Use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality. Adapt style of communication to respond to others user communication difficulties.

Ensure the service experienced is positive and service user confidentiality is maintained at all times. Treat users of the service, colleagues etc, with respect, dignity, courtesy and in accordance with the Trusts Values.

For Full , Please See Attached Supporting Documents.

We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. Over reliance on AI-generated content in application forms is strongly discouraged and we will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.

For Full , Please See Attached Supporting Documents.

We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. Over reliance on AI-generated content in application forms is strongly discouraged and we will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.

Person Specification

Special Knowledge/Skills

Essential

- Positive written communication skills, with the ability to deal with and prepare routine written correspondence.
- Good verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages
- In, decision-making and prioritisation
- Knowledge of Data Protection Act
- Customer care skills
- Good interpersonal skills
- Diversity/Cultural understanding
- Resilience to pressure and exposure to emotional, distressing situations
- Non-judgemental, empathetic manner
- Able to use observation skills to identify potential risks and act appropriately
- Demonstrates Trust Values
- Able to fulfil the requirements of the Trusts value based induction

Desirable
- Knowledge of information governance
- Problem solving skills

Experience

Essential

- Recent Secretarial/administrative experience
- Copy /audio typing if applicable to role
- Note/minute taking
- In using email, maintaining and updating paper and electronic diaries, arranging meetings
- In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook , PowerPoint etc
- In working as an effective team member with minimum supervision
- In working in a busy environment with competing demands
- Understanding of the need to maintain strict confidentiality
- In using a degree of initiative
- in organising and prioritising own tasks in order to meet deadlines.

Desirable
- In working in a caring environment
- In dealing with the public




- Of NHS software programme
- Leadership skills
- Customer Care skills
- Excellent IT skills

Qualifications

Essential

- Must be appropriate to the role::
- NVQ level 3 or RSA III or OCR III (or equivalent level of qualification in related subject eg business admin, typing/word processing, customer services)
- Or, be able to demonstrate competency at level 3.

Desirable
- Willingness to undertake further study/development.

Personal Attributes

Essential

- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach
- Dress appropriately for the environment
- Ability to travel around the Trust as appropriate to role

Physical Attributes Essential

- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)

Training

Essential

- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area
- Must be willing/able to undergo job development and training and maintain skills

Person Specification

Special Knowledge/Skills

Essential

- Good written communication skills, with the ability to deal with and prepare routine written correspondence.
- Good verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages
- In, decision-making and prioritisation
- Knowledge of Data Protection Act
- Customer care skills
- Good interpersonal skills
- Diversity/Cultural understanding
- Resilience to pressure and exposure to emotional, distressing situations
- Non-judgemental, empathetic manner
- Able to use observation skills to identify potential risks and act appropriately
- Demonstrates Trust Values
- Able to fulfil the requirements of the Trusts value based induction

Desirable
- Knowledge of information governance
- Problem solving skills

Essential

- Recent Secretarial/administrative experience
- Copy /audio typing if applicable to role
- Note/minute taking
- In using email, maintaining and updating paper and electronic diaries, arranging meetings
- In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook , PowerPoint etc
- In working as an effective team member with minimum supervision
- In working in a busy environment with competing demands
- Understanding of the need to maintain strict confidentiality
- In using a degree of initiative
- in organising and prioritising own tasks in order to meet deadlines.

Desirable
- In working in a caring environment
- In dealing with the public
- Of NHS software programme
- Leadership skills
- Customer Care skills
- Excellent IT skills

Essential

- Must be appropriate to the role::
- NVQ level 3 or RSA III or OCR III (or equivalent level of qualification in related subject eg business admin, typing/word processing, customer services)
- Or, be able to demonstrate competency at level 3.

Desirable
- Willingness to undertake further study/development.

Personal Attributes

Essential

- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach
- Dress appropriately for the environment
- Ability to travel around the Trust as appropriate to role

Physical Attributes Essential

- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)

Training

Essential

- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area
- Must be willing/able to undergo job development and training and maintain skills

Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

South West Yorkshire Partnership NHS Trust

Address

Laura Mitchell Health & Wellbeing Centre

Great Albion Street

Halifax

HX1 1YR

United Kingdom

Employer's website https://www.southwestyorkshire.nhs.uk (Opens in a new tab)

Employer details

Employer name

South West Yorkshire Partnership NHS Trust

Address

Laura Mitchell Health & Wellbeing Centre

Great Albion Street

Halifax

HX1 1YR

United Kingdom

Employer's website https://www.southwestyorkshire.nhs.uk (Opens in a new tab)

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