Key Responsibilities

- Establish, maintain, and monitor project documentation systems and filing processes.
- Prepare, track, and maintain project logs including Purchase Orders (POs), Requests for Information (RFIs), Change Orders, and other project records.
- Submit and track Labour, Equipment, and Material (LEM) reports to ensure timely and accurate project billing.
- Generate, review, and distribute project reports to support project controls and performance monitoring.
- Coordinate employee site specific onboarding, site orientations, training requirements, and workforce scheduling activities.
- Arrange travel, accommodations, and logistics as required for project personnel.
- Prepare, track, and maintain subcontract agreements and related project documentation.
- Schedule project meetings, prepare agendas, record meeting minutes, and distribute action items.
- Assist with timesheet collection, payroll support documentation, and workforce reporting.
- Support project procurement activities, including vendor communication and document tracking.
- Maintain document control procedures and ensure project records are current and accurate.
- Assist project management with cost tracking, forecasting support, and administrative project requirements.
- Provide general administrative support to Project Managers and Project Coordinators.
- Ensure compliance with company policies, client requirements, and project procedures.




- Perform additional duties as assigned in support of project objectives.

Qualifications

- Minimum 3-5 years of project administration, construction administration, or related experience.
- Experience supporting industrial, construction, energy, mining, or infrastructure projects is considered an asset.
- Post-secondary education in Business Administration, Office Administration, Project Management, or a related field is preferred.
- Strong understanding of project documentation, reporting, and contract administration processes.
- Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
- Experience working with project management, ERP, or construction management software is an asset.
- Excellent organizational skills with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and accuracy in data entry and document management.
- Effective verbal and written communication skills.
- Ability to work independently while contributing positively to a team setting.
- Professional, adaptable, and solution-oriented approach.

Computer Skills

Required:

- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Microsoft Teams
- Adobe Acrobat

Preferred:

- Microsoft Project
- Dayforce
- Synergy/Exact
- Procore
- Power BI
- SharePoint

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📌 Projects Administrator (Kitimat)
🏢 WSG Energy Services]
📍 Kitimat