LocationOttawa, Canada (Hybrid)Position SummaryProject Coordinator Finance supporting project management activities within a dynamic project environment. Responsibilities include producing and delivering monthly progress claims, ensuring invoicing and billing compliance, tracking actual and projected project costs and variances, maintaining resource personnel records, supporting financial and Industrial Technology Benefits (ITB) reporting, responding to customer inquiries, and participating in process improvements.Regulatory Compliance RequirementsRequires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, ITAR or EAR.Requires a positive Controlled Goods assessment for access under the Canadian Controlled Goods Program.Required to obtain and maintain a Security Clearance at the NATO Secret Level.Key ResponsibilitiesProduce, finalize, and deliver monthly Progress Claims satisfying all stakeholders; verify, audit, and track project invoices, expense claims, and billable costs; confirm resource compliance for sell rates in the Monthly Progress Claim.Update resource personnel register, contribute to required financial reporting, support ITB reporting, and lead and participate in process improvements for automation and digitization.Respond to customer Progress Claim observations; monitor adherenceto agreed billing cost guidelines; support Work Package Managers throughout task lifecycle.Track actual and projected project costs, budgets and variances; support meetings (internal and external); monitor project milestone status.Assist with onboarding new team members to the project.Support project management and continuous improvement activities by collaborating with cross‑functional teams (Finance, Contracts, Procurement, Quality) to improve processes, manage trade compliance, risk and change, project closure,



lessons learned, resource estimation, and maintain project baselines and structures (WBS, OBS, RAM).Minimum QualificationsBachelor’s degree or college diploma in Business Administration, Project Management, Finance, or a related technical field.Minimum of five years of demonstrated experience in a similar role within the last ten years.Ability to manage and control project records and documentation.Proficiency with Microsoft Word, Excel, SharePoint, PowerPoint, and JIRA.Familiarity with ERP tools such as SAP is an asset.Preferred QualificationsCertification in Project Management or similar.Detailed knowledge and understanding of the Defence Sector.Experience supporting contract administration.Special Position RequirementsSchedule: 40 hours per week, 5 days per week.Physical Setting: Hybrid role – onsite and remote working.Travel: Minimal travel required.Salary and BenefitsSalary Range: Total Target Cash $60,000 – $80,000 CDN per annum.Company paid Extended Health, Dental, HSA, Life, AD&D;, Short‑term Disability, Cancer Care Program, travel insurance and Employee Assistance Plan.Retirement Savings Plans (RRSP, DCPP, TFSA) with company contribution and a match to DCPP, no vesting period.Company paid holidays, vacation days, and paid sick leave.Voluntary Life, AD&D;, Critical Illness, Long‑Term Disability.Employee Discounts on home, auto, and gym membership.Equal Opportunity EmployerThales is an equal opportunity employer that values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon invitation. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only to provide an accessible candidate experience.#J-18808-Ljbffr

📌 Project Coordinator (Finance) - C$60,000 - C$80,000 A Year (Shubenacadie)
🏢 Thales
📍 Shubenacadie