A full-service Restoration Contracting company who specializes in restoration work within the Greater Vancouver Regional District and Fraser Valley areas. We are a growing organization focused on safety, innovation, and employee wellbeing. Our most recent eNPS is +43, reflecting strong employee advocacy.

Seeking a full-time Administrator / Project Coordinator

The successful candidate will be an organized, proactive, and customer-focused Project Coordinator to support our Project Managers in delivering exceptional restoration services. This is a fast-paced role where you'll coordinate projects, communicate with clients and customers, and ensure jobs move efficiently from first notice of loss through completion.

Job Description
Coordinate new insurance claims and set up project workflows
Create and manage work orders and purchase orders for internal teams and external vendors
Manage and create requests for quotes, schedules, and project documentation
Communicate with insureds, adjusters, and vendors in a professional and timely manner
Track job progress, update workflow/KPI statuses, and maintain accurate project records
Prepare work authorizations, deductible and deposit invoices, and client documentation




Coordinate estimate submissions and monitor client guideline compliance
Assist with invoicing by completing margin checks and ensuring project costs are accurate
Schedule follow-ups with clients, Project Managers, and trades to keep projects moving
Update schedules to reflect job changes and communicate any changes to clients and applicable trades
Review and respond to assigned work order communications
Coordinate logistics such as elevator bookings and site access requirements
Prepare and ensure all required materials (keys, deposits, etc.) are ready and available for upcoming jobs
Follow up with internal teams and clients to confirm unverified or pending work

Job Requirements
Exceptional organizational and time management skills
Robust written and verbal communication abilities
Ability to prioritize multiple tasks in a high-volume workplace
Confidence working with Microsoft Office and learning industry software
Robust attention to detail with accurate documentation and proofreading skills
A cooperative team player who isn't afraid to ask questions or offer support

Pay: $45,000.00-$50,000.00 per year

Work Location: In person

📌 Administrator/project Coordinator Surrey
🏢 DKI Barclay Restorations
📍 Surrey