Position Title
HR Coordinator

Location
100 Sheppard Avenue East, North York, ON, with the possibility of working at any of our other locations.

Vacancy
Existing

Vacancy Number
HR - 0002

Number of Opening
1

Classification
Temporary

Hours
Full -time, In- person, 35 hours per week, until March 31, 2027

Application Deadline
September 30, 2026, 11:59 EST

Salary
$50,000 - $60,000 CAD per year

About This Role
We are searching for a qualified HR coordinator to provide administrative and recruitment support to our Human Resources department. Reporting to the HR manager, the coordinator will help with full cycle recruiting, scheduling, training, HRIS management and employee relations. The coordinator will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR coordinator will be a key part of ensuring employee success and will have room to grow their career.

Objectives

Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles

Provide administrative support to our entire HR department

Serve as a reliable source of information for employees, promptly answering questions regarding benefits, vacation, etc

Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally

Act as a liaison between the HR department and other employees





Create policies and procedures that enhance our workplace environment

Responsibilities

Assist with full cycle recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates

Conduct reference checks and prepare offer documents

Schedule and coordinate onboarding/offboarding assignments and training sessions

Compile and process employee documentation and records, and keep the employee database up to date

Research opportunities to continuously improve recruitment process in attracting talent to the organization

Facilitate new hire orientation

Group Benefit enrolment/off-boarding

Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees

Maintain the departmental email account, responding to employee questions and complaints in a timely and qualified manner

Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation

Provide support with reporting, surveys, audits and other projects as needed.

Review accommodation request

Work with the Joint Health and Safety Committee and EEC

Skills And Qualifications

Bachelor’s Degree in Human Resources Management or related field





Minimum 2 year(s) experience in recruitment/HR, preferably within the social services sector

Ability to maintain confidentiality

Experience with Collage HR/ADP or related HRIS

Excellent communication skills, both written and verbal

Tact and professionalism when it comes to handling confidential information and addressing employee concerns

Exceptional time management, and planning skills, with the ability to manage multiple priorities and deliver results accurately and efficiently with a high attention to detail.

Proficiency in administrative duties such as communications, data entry, and record keeping

Demonstrated ability to work independently with sound judgment and proactively manage responsibilities with minimal supervision.

Enthusiasm for working within a team environment

Proficiency with technology and the ability to pick up new software easily

Preferred Qualifications

Understanding of labor laws/ESA

Experience working in a unionized environment and application of collective agreement

Newcomer Women’s Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.
Note
Accommodations are available upon request for all aspects of the selection process. Please inform us of any needs in advance.

Disclaimer
- Artificial Intelligence (AI) tools will not be used in the screening, evaluation or selection of candidates. All applications are reviewed and assessed by our hiring team.

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📌 HR Coordinator (Ontario)
🏢 Newcomer Women's Services Toronto
📍 Ontario