CUPE Local 2512

Administrative Assistant - Guidance/SAS - St. Louis Adult Learning and Continuing Education - Level 4

Specifics on location/schedule identified below

Job Posting # 4055756

Seniority is a determining factor

The Waterloo Catholic District School Board with a total student population of 27,000, provides services to students in 52 schools (Kindergarten to Grade 12) across the Waterloo Region.

The WCDSB also operates numerous Adult Learning and Continuing Education programs through St. Louis Adult Learning and Continuing Education Centres.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board's hiring processes.

General Description of Duties

Communicate professionally with parents and students across numerous St. Louis programs in person, by phone and email as required to provide and retrieve relevant information

Accept and process all in-person registrations and student departures according to school and board processes across a range of St. Louis Adult and Continuing Education programs throughout the year based on program needs and peak times

Creation and maintenance of accurate student information within student data management system

Creation and maintenance of student records, including filing., i.e., OSR's, Adult student folders, report cards, community service completions, transcripts, college and university applications, legal and court documents, etc.

Generate student transcripts and submission of student academic information to OCAS and OUAC as needed through guidance department





Handle and maintain all records and conduct communications with confidentiality and within board retention policies

Maintain accurate student information in student data management system within a variety of St. Louis program schools

Administrative assistant duties as required with academic ceremonies including Awards, Graduation and all other processes or events as needed

Operate general office equipment

Complete any assignments delegated by the Lead Administrative Assistant as needed

Additional duties as assigned by the Administrative team or Guidance Department Head as needed

Job Requirements

Two (2) year college diploma in either Business Administration or Office Administration.

1-2 years similar work experience.

Ability to work independently and as part of a dynamic team

Advanced level knowledge and demonstrated strong ability in Aspen, Excel, Microsoft Suite and Google Forms

Desirable Assets

Ability to communicate effectively with a wide variety of external and internal contacts, including multi-language learners

Ability to work tactfully and diplomatically when approached by a diverse community of students and parents

Proven flexibility and strong communication skills in a fast-paced office setting with frequent interruptions and tight deadlines

Knowledge of St. Louis Adult Learning and Continuing Education Centres

Hourly Rate: $29.58 - $31.08 per hour

Hours of Work: Permanent Full time, 35 hours per week

Typically Monday to Friday, 8:00-4:00

(Unless otherwise confirmed by the Administrator)

Weeks / Year:



Approximately 44 Weeks/Year

Location: St. Louis Adult Learning and Continuing Education Centres - Main Campus, Kitchener, ON

Effective Date: as soon as possible

Applications will be considered in the following order:

Qualified permanent CUPE Bargaining Unit employees, with seniority.

Qualified probationary and temporary CUPE employees, including employees in other Bargaining Units/Associations.

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

At WCDSB, we are committed to respecting yourprivacyand will take appropriate measures to protect any personal information you may share with us through the job application process. Personal information is collected under the authority of the Education Act, R.S.O. 1990, c. E.2, s. 171(13)3, and pursuant to section 28(2) of theMunicipal Freedom of Information and Protection ofPrivacyAct (MFIPPA). The information collected will be used for the purpose of determining eligibility and qualifications for employment and for administering human resources and employment-related functions. Questions regarding this collection may be directed to the Board’sPrivacyOfficer at (phone hidden) ext. 2381.

The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.

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📌 Administrative Assistant - Guidance/SAS - St. Louis (K) (Ontario)
🏢 Waterloo Catholic District School Board
📍 Ontario