Job Category CUPE 2950
Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7)
Job Title Skylight Administrative and Communications Coordinator
Department Skylight | Dean's Office | Faculty of Science
Compensation Range $4,594.00 - $4,827.00 CAD Monthly
Posting End Date October 1, 2026
Job End Date Ongoing
Application Note Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Diversity and Inclusion At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary The Skylight Administrative and Communications Coordinator is a key member of the Science Centre for Learning and Teaching team (Skylight) within the Faculty of Science Dean's Office. This role coordinates and manages administrative, operational, communications and event support to the Skylight team which is distributed across departments and units within the Faculty of Science.
Working with considerable independence, initiative, and judgment, the incumbent coordinates complex administrative processes, manages communications and website content, organizes events, meetings, and committees, and supports financial and human resources activities. The role requires robust organizational, communication, writing, editing, project coordination, and problem-solving skills, along with the ability to manage multiple priorities, handle confidential information with discretion, and build effective relationships with Skylight team members, faculty, staff, students, and external partners.




Organizational Status Skylight is an educational research and support unit engaged in advancing the science behind education. Skylight contributes to the body of theoretical and practical knowledge about learning and teaching science, and to help students expand the depth and breadth of their learning.
Reporting Reporting directly to the Director of Skylight, the incumbent works closely with Skylight team members and collaborates with faculty, students, and staff across the Faculty of Science, the Centre for Teaching, Learning and Technology (CTLT), the Learning Technology Innovation Centre (LTIC), and other UBC units, as well as external partners.
The position is also a member of the Science Dean's Office administrative support team and provides coverage and support as required. Administrative team coverage is coordinated by the Senior Manager, Academic Initiatives and Administration.
Work Performed Administration and Events Organizes the calendars of the Director and Associate Director by scheduling meetings and appointments, identifying and communicating high priority requests, and coordinating with other schedules, handling requests for appointments by assessing the importance, urgency and relevance of requests.
Acts as the primary point of contact of the Skylight team, manages the team's general-purpose mailbox and triages inquiries to appropriate team members or other units in a timely manner.




Drafts complex documents on behalf of the Director, including confidential correspondence, briefing notes, grant and award letters, presentations and reports based on brief oral instructions or notes; tracks action items as needed.
Coordinates and organizes Skylight grant adjudication committee and Skylight team meetings, which include drafting and distributing agenda and materials, coordinating schedules, taking minutes and following up on action items as needed.
Coordinates and oversees logistics, monitors registration and performs set up for Skylight regular events, workshops and other special events.
Assists with human resources processes for Skylight team members such as staff hiring and onboarding processes; ensures technical needs of candidates are addressed in consultation with IT and/or LT Technology Rovers.
Researches, collects, and organizes information and maintains the database of faculty scholarly projects/publications and initiatives by the Faculty of Science.
Performs financial duties in Workday, including monitoring and reporting on complex budget expenditures, reconciling transactions, and preparing expenses and travel reimbursement.
Maintains Skylight digital material archives.
Trains staff and student workers on Skylight systems and procedures.
Provides regular lunch relief and absence coverage for the Dean's Office front desk and other administrative duties.
Communications and Media Manages Skylight's website and related communications, reviewing and making editorial suggestions, proposing and implementing publishing options in online and print formats while ensuring alignment with UBC Communications policies and best practices.
Creates and maintains informational and p

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📌 Skylight Administrative and Communications Coordinator (British Columbia)
🏢 UBC
📍 British Columbia