Position: Executive Assistant
Location: Downtown Toronto - Fully On-Site
Salary: $90,000-$110,000 + Bonus
Job Type: Permanent
Posting Type: Open vacancy
Are you an accomplished Executive Assistant who thrives in a fast-paced, high-performing environment and enjoys being the trusted right hand to senior leadership?
We are partnering with a highly regarded boutique law firm in downtown Toronto to recruit an experienced Executive Assistant to provide dedicated support to a senior Partner with a busy litigation practice.
This is a high-impact support role for someone who is polished, proactive and confident, with the judgment to anticipate needs, manage competing priorities and take genuine ownership of the day-to-day executive function. Working closely with the Partner, you will play an integral role in keeping priorities organized, communications moving and commitments on track.
What You'll Be Doing: Provide high-level executive support to a senior Partner and his busy litigation practice
Manage a complex calendar, scheduling and frequently changing priorities
Monitor and triage emails, calls and incoming requests, ensuring priorities are handled appropriately
Proactively track deadlines, commitments and outstanding items, following up as needed
Coordinate meetings and assist with preparation of materials
Maintain organized electronic files and records
Liaise professionally with clients, colleagues, external counsel and other stakeholders
Anticipate needs,



problem-solve and help keep day-to-day priorities moving efficiently
Handle sensitive and confidential information with a high degree of discretion
What We're Looking For: 5+ years of Executive Assistant or senior administrative experience supporting a Partner, C-suite executive, founder or other senior leader
Legal is highly valued; experience within another fast-paced professional services environment will also be considered
Exceptional organization and the ability to confidently manage multiple competing priorities
A proactive, solutions-oriented approach with strong follow-through
Confidence and composure in a fast-paced environment with a direct working style
Polished, professional written and verbal communication skills
Robust judgment, discretion and attention to detail
Strong proficiency with Microsoft Office, particularly Outlook and Word
What's Offered: $90,000-$110,000 base salary plus bonus
Employer-paid health benefits
Four weeks of vacation
Cell phone allowance
Annual wellness spending account
The opportunity to join a highly regarded boutique law firm and work closely with accomplished professionals in a collaborative, high-performing environment
All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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📌 Executive Assistant (Ontario)
🏢 Quantum Management Services
📍 Ontario