We are looking for an Executive Assistant to provide high-level administrative support within a non-profit organization in Toronto, Ontario.

This Contract position requires an experienced, detail-oriented candidate who can manage executive priorities, coordinate daily operations, and keep sensitive information organized with discretion.

The ideal candidate brings solid judgement, exceptional attention to detail, and the ability to support senior leaders in a rapid-paced workplace.

Responsibilities:
• Manage complex calendars for senior executives, organizing meetings, appointments, and schedule changes to support shifting business needs.
• Coordinate travel arrangements and prepare detailed itineraries, ensuring bookings, logistics, and related documentation are handled accurately.
• Process expense claims and reconcile spending records using Concur while maintaining timely and organized reporting.




• Support virtual and in-person meetings by arranging logistics, preparing materials, and facilitating sessions through Cisco Webex Meetings.
• Maintain accurate administrative records and update information in CRM systems to support communication and executive follow-up.
• Assist with timekeeping administration and related reporting using Kronos Timekeeping System and ADP where required.
• Prepare, format, scan, photocopy, and distribute documents to support executive correspondence, presentations, and internal administration.
• Work closely with senior leaders and internal stakeholders to ensure priorities, deadlines, and follow-up actions are managed effectively.

Required Skill Profession

Secretaries And Administrative Assistants

📌 Executive Assistant Toronto
🏢 Robert Half
📍 Toronto