Tracking Code req2249
Faculty/Department Frazer Faculty of Education
Number of Positions 1
Appointment Type Limited Term
Hours of Work hours per week
Salary Range Level 6 - Starting Salary, Step 1 $64,792
Posting Date September 17, 2026
Closing Date September 24, 2026 (11:59 pm EST)
Job Summary Reporting to the Director, Planning and Operations, the Graduate Program Assistant (GPA) provides high-level administrative support to all graduate programs in both the Frazer Faculty of Education and the Faculty of Social Science and Humanities. The GPA works closely with both Faculties’ Associate Deans, Graduate Program Directors, and the Deans’ Office.
Responsibilities/accountabilities Act as primary contact for all graduate students from admission to graduation, providing support related to course selection, program requirements, scheduling and registration
Support Graduate Program Directors and Associate Deans (Graduate Studies), including coordinating and attending Graduate Committee and Graduate Admission Committee meetings, if requested
Provide information to prospective Graduate students about programs, admission requirements, application procedures and general aspects of the graduate programs
Liaise with the School of Graduate and Post-Doctoral Studies (SGPS) to ensure compliance with all SGPS policies
Assist with the assignment of Graduate student Teaching Assistantships, and the processing of Graduate Research Assistantships
Coordinate all thesis oral examinations, major paper and major research project completions, PhD candidacy exams, and PhD comprehensive exams, including scheduling, documentation submission and transcript audits
Ensure accurate information is distributed to all students and faculty regarding graduate student policies or announcements
Coordinate all Graduate recruitment, orientation and outreach events




Assist in the development of all graduate program recruitment and promotional materials such as admissions publications, brochures, videos and web pages
Provide general administrative program support including managing of correspondence, filing, and maintaining distribution lists
Required Skills Well-developed written and oral communication skills
Excellent organizational and time management skills
Demonstrated ability to exercise a high degree of professionalism, tact, and discretion
Demonstrated ability to exercise good judgment, take initiative, and problem solve
Ability to manage many tasks simultaneously in a fast-paced environment.
Technically proficient in the use of Microsoft Office applications and Google Workspace suite
Working knowledge of web applications and previous experience with Banner would be considered an asset
Proven team player dedicated to excellent customer service with public relations skills
Willing and able to work flexible hours to meet deadlines and to attend evening or weekend events and activities
Required Education Completion of a two-year post-secondary education or equivalent combination of education and experience
An equivalent combination of education and related experience may be considered
Verification of Academic credentials may be required
Required Experience A minimum of one year of related successful experience in a university workplace
This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU)



and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day , Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.
Job Location Oshawa, Ontario, Canada
Expected Start Date 10/5/2026
Expected End Date 5/31/2027

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📌 Graduate Program Assistant - FEDU and FSSH - Limited Term (Ontario)
🏢 Ontario Tech University
📍 Ontario