Champagne Centre is seeking an experienced Executive Assistant/Office Manager to provide high-level administrative support to the executives and leadership team while taking ownership of the day-to-day administration and organization of the office.

This is a dual-function role combining executive-level administrative support with hands‑on office management. The successful candidate will be equally comfortable managing complex calendars and coordinating executive meetings as they are managing vendors, ordering supplies, processing invoices, organizing office services and ensuring the office operates efficiently and professionally.

Champagne Centre is a professional medical centre providing a welcoming, well‑organized environment for patients, healthcare professionals, tenants and visitors. The Centre is owned by BST Canada , a growing real estate investment and development company with an entrepreneurial, hands‑on approach to creating value across its portfolio.

This role offers the opportunity to work in a professional, people‑focused environment with responsibility for both executive administration and the day‑to‑day coordination and operation of the Centre and office. The successful candidate will interact with senior leadership, healthcare professionals, tenants, service providers, vendors and other business partners.

Why Join Champagne Centre?
Join a growing organization supported by an international group with a 50‑year legacy, while working closely with a collaborative and entrepreneurial Canadian team.

This is a highly visible role with broad responsibility and the opportunity to work closely with senior leadership and a wide range of internal and external stakeholders.

For someone who enjoys being organized, taking ownership and keeping people, information and priorities moving forward, this is an opportunity to make a visible contribution every day.

About the Career Opportunity
The Executive Assistant/Office Manager will provide executive, administrative and office management support across the organization.

Executive Assistant and Leadership Support

Manage and maintain executive calendars and schedules, including prioritizing competing requirements and resolving scheduling conflicts

Coordinate internal and external meetings, appointments, conference calls and other commitments

Prepare meeting agendas, presentations, briefing materials and supporting documentation

Coordinate travel arrangements, accommodations, transportation and reservations as required

Prepare correspondence, letters, memos, emails and other communications

Manage incoming and outgoing phone and email communication

Anticipate administrative requirements and proactively address scheduling and organizational needs

Provide administrative support to the senior leadership team, as required





Meeting Management & Follow-Through

Coordinate leadership meetings, including meeting rooms, technology, refreshments, materials and logistics

Attend meetings as required and prepare accurate meeting minutes

Document decisions, action items, responsibilities and deadlines

Communicate required follow-up to relevant parties

Track outstanding action items and deliverables and follow up to support completion

Maintain organized records of meeting materials, minutes, decisions and action items

Office Management & Administration

Manage the day‑to‑day administration of the office and ensure it operates efficiently and professionally

Manage office supplies, equipment, service providers and administrative requirements

Order, track and maintain office supplies and other office resources

Coordinate incoming and outgoing mail, courier deliveries and packages

Coordinate office repairs, maintenance and other building or workplace requirements

Maintain office‑related service agreements and supporting documentation

Identify administrative needs and coordinate practical solutions

Vendor, Invoice & Business Support

Manage relationships and routine administrative communication with office vendors and service providers

Coordinate service agreements, invoices, documentation and other administrative requirements

Process and enter invoices and maintain supporting documentation

Assist with cheque preparation and payment administration

Track service agreements, invoices, expenses and other administrative financial information

Maintain spreadsheets, reports, schedules and administrative records

Provide information and documentation required by Accounting

Provide administrative support to corporate initiatives, projects and other departments as required

Information & Records Management

Maintain organized electronic and physical records and files

Organize reports, correspondence, agreements, meeting materials and corporate documentation

Ensure information is appropriately stored, accessible and distributed in a timely manner

Handle confidential information with discretion

What You Bring

Post-secondary education in Business Administration, Office Administration or a related discipline preferred

7+ years of experience in an Executive Assistant, Office Manager, Executive Administrator or similar role

Experience supporting senior executives in a professional business environment





Strong experience managing complex calendars, meetings, correspondence and confidential information

Experience preparing meeting agendas, minutes, action items and follow‑up

Experience managing vendors, service providers, invoices, office supplies and administrative processes

Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint

Exceptional organization and attention to detail

Strong written and verbal communication skills

Ability to manage competing priorities, changing requirements and multiple administrative responsibilities

Ability to work independently, exercise discretion and take ownership of responsibilities

Professional, approachable and service‑oriented

Ability to demonstrate respect for colleagues, service providers and stakeholders

Ability to be transparency, accountable and bring an ownership mindset

Ability to take initiative, follow through on commitments and proactively addresses issues

Ability to demonstrate a commitment to continuous growth, learning and professional development

Strong communication and relationship-building skills, with the ability to collaborate effectively across internal teams, property management providers and external advisors

Intellectual curiosity, adaptability and a demonstrated commitment to continuous improvement and high‑quality work

Why This Opportunity?
Competitive compensation and rewards — attractive salary, performance incentives, comprehensive perks and a competitive total rewards package.

A role with real responsibility and visibility — provide high‑level administrative support to the executive and leadership teams while taking ownership of the administrative operations, meetings, vendors and office services that keep the organization running effectively.

Make a measurable impact — bring structure, organization and follow‑through to a growing organization, helping keep people, information and priorities moving forward.

Grow with a scaling organization — increasing responsibility and professional development opportunities as the portfolio and organization continue to expand.

Be part of a collaborative culture — where respect, collaboration, transparency, ownership and growth shape how we work, and every team member is encouraged to contribute ideas and make a meaningful impact.

Champagne Centre is an equal opportunity employer committed to fostering an inclusive, equitable and accessible workplace where every team member feels valued, respected and supported, with opportunities to reach their full potential. Applications are welcomed from individuals of all backgrounds. Should accommodation be required at any stage of the recruitment process, Champagne Centre will work with candidates to meet their needs.

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📌 EXECUTIVE ASSISTANT/OFFICE MANAGER (Ontario)
🏢 BST Canada
📍 Ontario