Stakeholders Liaison and Scope Management:

Serve as the primary point of contact for clients and third-party project managers to accurately ascertain project requirements.

Proactively address and resolve client inquires, complaints, or service-related issues in a skilled and timely manner.

Facilitate discussions to clarify scope-of-work, resolve operation ambiguities and ensure all deliverables align with project objectives and organizational standards.

Procurement and Fulfillment Coordination:

Manage the end-to-end fulfillment process for products and equipment (annual volume $250,000)

-Ensure all orders align with pre-established vendor and manufacturer agreements, verify product specifications, coordinate delivery schedules and resolve logistical discrepancies to ensure seamless operational continuity.

Financial Administration and Invoicing:

Administer full-cycle invoicing operations, including the reconciliation of vendor invoices against purchase orders.

Cross-Functional Agility:

Must successfully complete cross-training initiatives across internal departments to develop a versatile understanding of organizational operations and provide high-level support as business needs require.

QUALIFICATIONS





Minimum of three + years of progressive admin experience - demonstrating a consistent increase responsibility and operational scope

Minimum two + years of proven experience in Administrative Project Coordination with a demonstrated ability to independently oversee and coordinate the entire administrative project lifecycle

Minimum two years of direct experience working in a professional or regulated environment eg. Banking, health care, government or professional services

Successful candidate must be sucessfully pass a Criminal Record Check due to the nature of the role

Completion of High School required A post secondary diploma or degree in Business Administration is preferred

Equivalent combination of education and experience will be considered

Must possess a valid work permit or be otherwise legally authorized to work in Canada

BENEFITS

Permanent Full Time Position

Extended Health Benefits

Paid Vacation

Pay: $57,250.00-$67,250.00 per year

Benefits

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Education:
- Secondary School (required)

Experience:
- Administrative: 3 years (required)
- Project coordination: 2 years (required)
- professional or regulated environment: 2 years (required)

Language:
- English (required)

Work Location: In person

📌 Project Administration Officer (Vaughan)
🏢 CMI Moving Systems
📍 Vaughan