Job Title: Project Control Officer - Intermediate

Location: Toronto, Ontario, Canada

Work Model: Hybrid

Duration: 5 months

Extension: 1 Time

Must Haves

- 4+ years' experience with, and understanding, of Procurement principles and processes
- 4+ years' experience Proficient with Workday, Flextrack and/or eSourcing
- Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
- Detail oriented with excellent organizational and time management skills
- Proficient in MS Office, including MS Teams document repository and Excel

Description / Responsibilities / Skills

Background

- A Project Control Officer is required to support the Ontario Health procurement activities.
- The Project Control Officer will be responsible for performing multiple procurement-related process tasks.

Responsibilities

- Work with internal stakeholders to ensure sourcing documents are complete and accurate
- Complete entries as required into the applicable procurement system (e.g. Workday and Flextrack)
- Maintain required documents and ensure a complete audit trail
- Analyze and prepare reports and other documentation as required

Deliverables

- Work with internal stakeholders and clients to ensure sourcing process is followed, and documents are complete and accurate
- Complete entries as required into the applicable procurement system (e.g. Workday and Flextrack)
- Maintain required documents and ensure a complete audit trail
- Analyze and prepare reports and other documentation as required

Experience & Skill Set Requirements

Evaluation Criteria

- C1 - Minimum 4 years experience supporting procurement activities – 20 points
- C2 - Minimum 2 years hands-on experience with Procurement tools, such as Workday, Flextrack, Ontario Tender Portal. - 15 points
- C3 - Robust communication skills: verbal, written,



active listening, conflict resolution and stress tolerance – 15 points
- C4 - Effective time management and multi tasking skills – 15 points
- C5 - Skilled in creating, tracking and maintaining project documentation and reporting; detail oriented – 15 points
- C6 - Advanced experience with MS Office including MS Teams document repository and Excel – 10 points
- C7 - Experience working with a multiple internal and external clients – 10 points
- Total Evaluation Criteria - 100 Points

Required Skills (unique items only)

- Strong leadership skills, accountability and a demonstrated ability in delivery
- Strong verbal and written communication skills

Desired Skills

- Knowledge of Procurement methodologies and public sector procurement processes
- Knowledge of Project Management concepts (e.g. project goals, risk, scope, participant roles, planning, cost and quality management)
- Demonstrated experience working in a professional environment supporting multiple project managers and critical projects to ensure project deliverables are delivered on time and adhere to agency standards and policies.
- Experience collaborating with internal and external clients, developing and managing project schedules, deliverables, status reports
- Experience working alongside project managers to provide updates, escalate where required, identify risks, and lead project document deliverables
- Experience routing documents for signature via DocuSign, monitoring project document repository and ensuring all documents are reviewed and maintained in the repository
- Ability to adequately monitor, track, and coordinate project requirements and provide reporting and input to ensure targets are met
- Ability to handle client relationships to manage expectations, provides updates as required, identify and mitigate potential conflicts between project and functional areas

📌 Project Control Officer - Intermediate (Toronto)
🏢 InnosysTech
📍 Toronto