Telework Eligible: Yes
Working Title: Office and Administrative Specialist Senior Job Class: Office and Administrative Specialist, Senior Agency: Administration Dept Job ID: 96803
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 09/18/2026
Closing Date: 09/28/2026
Hiring Agency/Seniority Unit: Administration Dept / Administration-AFSCME
Division/Unit: Real Estate Business Service
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: Real Estate and Construction Services
FLSA Status: Non-exempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
About The Real Estate and Construction Services (RECS) division manages over 320 construction projects and 800 property leases annually. Overall, the State has a real property footprint that includes 5,585 buildings and gross square feet and acreage equaling about 5.5% of the State. This position works in the Business Services section/unit, which provides administrative support to the division. To learn more about what we do, click on the links provided:
Real Estate: This section/unit provides a broad range of pre-planning, acquisition, disposition, leasing, project management, relocation, and space management services to facilitate facility and real estate solutions that help Minnesota state agencies succeed.
Construction Services: This section/unit serve as the State's owner's representative on construction projects for Minnesota state agencies. The cost and complexity of today's buildings, the importance of time, and the need to deal with unanticipated events and unforeseen conditions all necessitate for an integrated and managed approach to the delivery of facility projects for these agencies.
Responsibilities We are seeking an Office and Administrative Specialist Senior to provide operational and administrative support to the division, database management services, and maintain the division's record retention and archiving program. In this position, you will also coordinate and provide administrative services to the State Designer Selection Board (SDSB) and, with guidance, advise on proper procedures in accordance with statutory requirements so the Board can effectively and efficiently carry out its statutory duties and responsibilities. Other responsibilities may include, but are not limited to:
Administering and maintaining the Master Roster Program by ensuring that information is accurate and complete in the Vendor Management System
Supporting the Contracting section/unit by processing and proofreading contracts, supplements, amendments, and work orders.
Providing administrative and clerical support services to RECS staff.
Coordinating office services so that the division's internal and external customers are served professionally and in a timely manner.
This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement,



additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications Skill in customer service sufficient to answer questions and advise customers of program policies, procedures, and regulations.
Skill in customer service to respectfully engage with clients, coworkers, and customers when handling difficult or complex problems.
Knowledge of communications sufficient to: (i) read, explain, and interpret program policies and procedures to both internal and external customers; (ii) respond effectively to sensitive inquiries and/or complaints with tact and diplomacy; and (iii) explain reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given.
Skill in data entry sufficient to: (i) read source documents and enter data in specific fields; (ii) locate and correct data entry errors; and (iii) receive and review source documents, compare documents to database information, and edit and correct documents.
Ability to perform word processing to create, format, edit, print, and save a variety of documents (such as contracts, purchase orders, invoices, and financial documentation).
Ability to analyze and make recommendations to leadership to improve administrative and program practices and procedures for smooth and efficient office operations.
Preferred Qualifications Knowledge of state procurement and contracting processes to ensure a smooth flow of work between team members and across multiple divisions.
General knowledge of construction-related topics, terminology, and requirements.
Knowledge of the principles and practices of general office procedures to coordinate office services (such as office supplies, mail delivery, and recordkeeping and retention) to plan, organize, and improve work processes and workflows.
Proficiency with Microsoft Office applications (such as Access, Word, Excel, Teams, and PowerPoint), DocuSign, website management, and the internet.
Strong organizational, prioritization, and time management skills, including attention to details.
Ability to work and complete tasks independently as well as collaboratively in a team environment.
Ability to maintain confidentiality and handle sensitive information appropriately.
Additional Requirements Successful applicants must pass a criminal background check through American Databank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.
Contact If you have questions about this position, contact Ly Her at [email protected] or (phone hidden).
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Ly Her at [email protected].
About The Department Of Administration The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed.



To learn more about us, please visit mn.gov/admin.
Working together to improve the state we love. What do Minnesota's State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other perks to help you and your family be well.
Your Benefits May Include Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children

6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support To Help You Reach Your Career Goals Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at (phone hidden) or email [email protected] and let us know the support you need.

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