The Wedding & Event Coordinator is responsible for developing new relationships and maintaining existing client accounts. He/she enjoys working in a fast paced, growing business environment.

Each day is different than the last, so if you are the kind of person who is flexible to spend a day corresponding and communicating via email/phone in the office and the next one setting up events on location, then this is the perfect job for you.

You are punctual and reliable with strong work ethics and the determination to do whatever it takes. You are available to work weekends and evenings to execute events.

2027 season is currently booking up fast.

If Event planning is your passion and you desire to find a long-term career where you can do what you love, and take great pride in your work, then Waupoos Estates Winery is for you.

Tasks:

- Use Microsoft Outlook to correspond by email with clients.
- Provide outstanding customer service with main activities including answering incoming calls, emails, and direct responses to inquiries.
- Place catering orders with the kitchen accurately and efficiently.
- Coordinate rentals and staffing as required for full-service events.
- Create event contracts, quotes, confirmations, proposals and process deposits.
- Wedding and special event catering coordination. Primary wedding planning contact and all events/festivals on property.
- Prepare for, setup and execute events from beginning to end
- Conduct site tours for possible clients




- Conduct food tastings and product samples for recent clients.
- Represent the company / brand at networking events, industry nights, public speaking
- Create new ideas for events/festivals on property during high season and low season.
- Provides outstanding service to clients during their event.
- Miscellaneous duties, administrative tasks and errands as required
- Reports to General Manager
- Process payments.
- Reports all payments/deposits and contracts to Accountant
- Serving at restaurant during down time

Skills & Attributes:

- Excellent communication skills, both oral and written.
- MS Office skills (Outlook, Excel, Word), good typing and general computer skills.
- Ability to learn and use computer platforms.
- Flexible in work habits to meet the events demands i.e., changing priorities, extra hours, etc.
- Ability to balance multiple priorities while maintaining a high degree of accuracy and attention to detail
- Strong customer service skills and sound judgement - Driven personality and a hard work ethic
- Friendly, energetic, positive attitude
- Uses company time efficiently
- Fosters good relationships with co-workers and clients

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits

- Dental care
- Extended health care
- Vision care

Experience:
- Event Planning: 2 years (required)

Licence/Certification:
- Smart Serve (required)

Work Location: In person

📌 Wedding and Events Coordinator (Picton)
🏢 Waupoos Estates Winery
📍 Picton